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General information

Outside employment is defined as any activity such as, but not necessarily limited to, consulting, advising, testing or assaying, performing analyses or examinations, the practice of one's profession, or similar work performed in addition to the official responsibilities of a full-time university employee. Most outside employment includes compensation, but some volunteer activities may also be included.

Outside employment requests should be approved at the beginning of each new fiscal year.

Before accepting outside employment, UT employees should complete all steps appropriate for their employee type in the process tab on this page.

Related policies

• COE: Conflict of Interest, Conflict of Commitment, and Outside Activities
• COE: Publication and Affiliation

Process

1) Employee should carefully review University policies and proposed outside employment to ensure that acceptance will not create a real or perceived conflict of interest or commitment. These activities must also not interfere with an employee’s full and proper performance of their university employment.  See the Regents' Rules and Regulations, Section 30104 and the University's Handbook of Operating Procedures (Revised), 2-2220, 5-2011, 5-2270, and 7-1210 for additional information.

2) Employee should submit the appropriate documentation depending on their job type:

• Faculty and PI-eligible staff

     Request pre-approval via Outside Professional Activities: Request Prior Approval | Texas Research (utexas.edu)

• Exempt employees

Complete the appropriate form via the Outside Activity Portal.

Requests for approval should be routed to the Director/Direct Supervisor, then the Chair, and then the Senior Associate Dean by entering the email address of the person to whom it should route.  If the request requires additional approval, the system allows for additional routing via email addresses.  Routing in this system is not automatic - it is a manual function.

• Non-exempt employees

a) Non-exempt employees who are authorized to execute or award contracts or other financial transactions on behalf of the University:

Complete a form via the Outside Activity Portal. Requests for approval should be routed to the Director/Direct Supervisor, then the Chair, and then the Senior Associate Dean by entering the email address of the person to whom it should route.  If the request requires additional approval, the system allows for additional routing via email addresses.  Routing in this system is not automatic - it is a manual function.

b) Non-exempt employees without these financial job duties:

Complete the Staff Annual Request for Outside Employment form and obtain Director/Direct Supervisor, Chair, and Senior Associate Dean signature approval. Submit to COE-HR@austin.utexas.edu.

Completed forms will be returned to the employee’s department and should be placed in the employee’s personnel file.