the 4th Wednesday in November is the day before Thanksgiving - should we just assume that there will be a hiatus until December 10th? Should we make November 12th our last meeting - that is coming up very soon? What are people's ideas for that?
November 12th is a demo day for TARO (AtoM and ArchivesSpace) - Do we want to push the meeting time up to when the demos are taking place so members of the group can sit in on the demos at the PCL?
As per our last meeting discussion, a Resources section has been added on the wiki where we can start to compile materials for Outreach and Education, Policy and Proposal Templates, and Environmental Scan/Research for what other folks out there are doing that we think is really cool.
There is also a new group calendar on the homepage of the wiki, where you can always find the dates of our upcoming meetings, announcements for conferences, descriptions of upcoming presentations or webinars and more. Feel free to submit or forward events or deadlines you want to share on the calendar to me and they'll be posted for the group on the wiki calendar.
Action Items from Last meeting:
Donna J Coates will send out the announcement about the EAD3 webinar at the libraries with instructions to register
Jessica Wesley Meyerson will add several sections to the wiki so that we can begin gathering our resources together
Everyone will add resources to the wiki, e.g., current processing manual and resources for education patrons to use archival resources
Everyone will create a case study for their repository regarding visibility needs to submit to the UT Collections Group
Everyone will help to create the description of what ADWG is in order to submit a list of groups and their descriptions/charters to the new Provost
Everyone will create an abbreviated inventory of how they current present collections online with examples that would like to have highlighted on some central UTexas.edu location
Discuss DCMI Archival Fonds and Bonds Pre-conference
ArchivesPortal->Europeana aggegation of archival description metadata along with the item-level metadata
SNAC
RAMP
EAC-CPF
Discuss scheduling for presentations in October and November
Jessica is working out scheduling with Mark Phillips from UNT to come to and speak with us in-person (he makes frequent visits to Austin so he suggested that) about archival description and DPLA
Ayse and Ciaran scheduled for last meeting in November
Recommending an archival management system for campus
Timeline to produce a recommendation - end of Spring 2015?
Creating user stories in order to derive functional requirements - perhaps we could look at a few user story examples today since this is one of the "working" weeks
Do we want to produce a proposal as a group for the University to fund this? The University pays for the insurance on our special collections? And it would be a "shared service" so that fits within the Transforming UT initiative?
Strategies for legacy finding aids
Briscoe has come up with a workflow that may be relevant for our sibling special collections with legacy finding aid data