The following procedure provides instructions for replacing the contents of scanned records in the Meridian vault.
After a record is initially scanned and imported into the vault, it may require follow-up action, such as approval or signature. Once that action is complete, a new image of the hard copy record needs to be created and added to the vault. Rather than creating a new document in the vault, we can simply update the contents of the original document, replacing the unsigned (or unapproved, etc.) record with the most current version. Prior to replacing the document content, scan the updated copy of the record (scan record procedure) and locate the file on the appropriate network drive
1. Prior to replacing the document content, scan the updated copy of the record (scan record procedure). Locate the file on the appropriate scanner network drive and arrange the scanner window and the Meridian vault window so that both are visible. Locate the document in the vault that will be updated and ensure that it is in Quick Change status. |
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End of update content of scanned record procedure.