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  1. Log into an iPad (click the power button) and enter the passcode "4758331" (HITS phone #)
  2. Click the Safari icon
  3. Click the PnC icon. Once in PnC, click the Mass Immunization button and log in with your Windows/PnC credentials (usually firstInitial+<DOT>+lastName) and your Windows password (not EID password) and Sign In.
  4. Select the Device Location of where you are holding the clinic and click OK.
  6. Choose the "Mass Immunization" button. Your options might look different. 


  7. The next screen say "Scan appointment, barcode, or..." and you should see your information at the top.
  8. *** YOU MUST CLICK the "Bill Patient" CHECKBOX FOR THE PATIENT DOES NOT GET CHARGED ***


    1. Using the dropdown menus, select the Department, Vaccine, Manufacturer, Volume, Route, Lot# and Expiration. Most of these will autofill when you pick the Vaccine.
      1. Department is : Immunization Clinic
      2. Vaccine should only have 1 option and Manufacturer, Volume, Route should auto-populate.
      3. Lot # needs to be selected.
      4. Expiration Date auto-populates after Lot # is selected.
      5. Funding Source: select Other
  9. Anytime you see the red text at the top "Not ready to process barcode scans. Please click here before scanning.", click that text.
  10. For the appointment, the student may be one of the following:

    1. If they have a barcode:

      • Use the scanner to scan their barcode from their phone or paper.
      • The patient will load. 

    2. If they have an appointment but no barcode:

      • click "Participant with Appointment and No Barcode"
      • Enter the patient EID and Search

        then select the student from the search results and the student will load. 


    3. If they do not have an appointment:

      • Click "Walk In - Registered Participant with No Appointment"
      • This will create the appointment and the student will need to fill out all the consent forms from their student portal. 
      • Click Stop and move onto the next student. They will now come back to an appointment line.
  11. At this point, the student has been loaded into the iPad.
    1. Click the “View” button to verify they signed the consent. and acknowledge.

      If they are not signed, 
        • <close> < comments> add 'paper forms'
        • You’ll then choose the Visit Type. Pick “FLU SHOT MASS CLINIC” from the drop-down menu
  • If 'consent form not signed' . ignore buttons for proceed or stop to have student sign consent. 
    Consent form has been sent to the portal... After signed, scan barcode or 
    Verify appointment and student are correct. Continue only if you are administering the vaccine.
  1. Acknowledge the Screening Questions.
  2. Choose a Site from the dropdown. Click ‘No’ to ‘Opt out’ for both sharing and reminders.
  3. Click Administer Vaccine


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