Faculty Database

Faculty members in the College of Education now have the ability to update their profiles in the Faculty Directory. During the summer, Office of Communications staff transferred content from the old website to these new profiles. We encourage you to explore the new system and make any necessary adjustments. The following will guide you through this process. For assistance, please contact the Office of Communication.

Download a printable version of these instructions.

Table of Contents

1. Go to Your Profile

Go to https://apps.jsg.utexas.edu/profiles/ and login with your UT EID.

2. How it Works

Your profile information is contained in a series of tabs. If you opt not to enter any information in a given tab, that tab will not appear on your profile page.

Be sure to click "Save" before moving to the next tab or you will lose your updates. Look for the green bar indicating that your updates have been saved before moving on per the example below:

3. About You

3.1 Contact Info

Most, but not all, of this information is automatically populated from the University Directory. If you choose, you can add your cell phone number and office hours on this page.

Updates to your phone number, office location, or email address must be made in UT Direct's "All My Addresses" page.

Contact Info page

Remember to click "Save" before moving on.

3.2 Biography

You can copy/paste from Microsoft Word, but please note formatting will be lost. Use the shortcodes provided at the left of the text box field to apply available formatting.

Biography sample

Remember to click "Save" before moving on.

3.3 Titles/Unit

Title sample

Your primary title will be imported from UT Direct, but you can add other UT Austin-related titles such as an endowed chair or an appointment with another department. Click the "Add New" button on the right to get started.

One title MUST be selected "Primary" in order for your profile to be visible.

3.4 Degrees

degrees sample

Click the "Add New" button to add a degree.

Select your degree from the pull-down menu then enter the "Major" and "Institution" data.

add degree sample

The "Year Received" field is NOT required.

Remember to click "Save" before moving on.

3.5 Curriculum Vitae

CV sample

Remember to click "Save" before moving on.

4. Research

4.1 Your Research - Short Bio/Areas of Expertise

research expertise example

Text entered here will appear on the search result page that links to your complete profile:

Screen grab of a faculty member's search result.

It also will appear under the "Expertise" tab on your profile page.

screen grab showing expertise tab on bio page

4.2 Your Research - Research Keywords

Research Keywords are used for the Faculty Experts Guide's search engine.

research keywords example.

4.3 Projects & Grants

Use this section to highlights grants and other research projects past and present.

Research Projects landing page

Click "Add New" to get started.

Projects and Grants screen

4.4 Publications

All publications entered will have APA formatting applied automatically. There is no need to add a period at the end of a field as the system will add them and apply other formatting styles for you. Also note that previous entries may be updated. We suggest you list no more than 10 publications. Be sure to use your most recent or the publications that best represent your work.

publication list sample

There are several options to choose from:

Book
Magazine
Journal
Newspaper
Website

The fields that appear will change depending on the selections you make.

book sample

Also see this book chapter example:

book chapter sample

For Journal articles, be sure to select the appropriate response next to "Is this a peer-reviewed article." Also, select "Yes" for the field "Visible?"

If you want to add an article that has not been published, add the status (in press, under review, etc.) in parenthesis at the end of the article's name.

5. Awards

awards main page

Click "Add New" to add another award. Enter the field data accordingly.

award sample

6. Service

Use this section to highlight membership and participation in boards, professional organizations, etc.

service main page

Click "Add New" to get started.

service new example

7. Lectures

Lectures main

Add lectures given at other institutions or organizations here. This field is NOT intended for UT class lectures.

Add new lecture sample

8. Photos

While the Profile Photo tab says a high-resolution image can be uploaded, we recommend using a thumbnail that is 100 x 125 px, 72 DPI for best results.

To get started, click "Choose File" to browse to the photo you want to use.

main photo page

Contact the Office of Communication to schedule a new portrait session.

9. Websites

Use this section to add links to your affiliated websites and professional social media accounts.

main websites page

Note the website options that are available once the "Website Type" pull-down menu is clicked:

add new website sample

If you would like to create a site for your lab or research project, please contact the Office of Instructional Innovation.

10. Courses

Courses will be pulled automatically from UT Direct.