For Leave for Department Chairs and Associate Deans, see COE: Leave - Department Chairs and Associate Deans.

Faculty leave basics

When do I NOT need a leave request?

Requesting leave is not necessary under the following circumstances:

Accrued sick leave or sick leave pool is being taken
A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave
Leave is taken during the summer months, during the period June 1-August 31
A faculty member will be paid by another department's faculty salaries account where they hold an appointment
Jury Duty
Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner

When do I need a leave request?

Leave and Modified Assignments Administrative Matrix

*Note: Request for Leave form referenced in column 2 below refers to ServiceNow: Faculty Affairs & APS > Complete Forms > Request for Leave, except where otherwise noted.

Leave type	*Leave request required?	Final approver	Workday processing	Information link
Faculty Development Award	no	Provost	Provost transfers funds to College for processing according to CSU guidelines	COE: Faculty Development Award
Faculty Development Leave	no	Provost	Faculty member remains on instructional budget; no costing allocation change needed	COE: Faculty Development Leave
Family Leave Pool	no	Central HR	Faculty member completes timesheets in Workday	COE: Sick Leave and FML - Faculty > tab "Family Leave Pool"
Family Medical Leave (if leave will be unpaid, see Leave of Absence)	no	Central HR	Faculty member completes timesheets in Workday	1) COE: Sick Leave and FML - Faculty 2) Workday Instructional Guide: Request Absence for FMLA
Leave - Academic (also see "Professional")	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Leave - Unpaid (also see "Personal")	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Modified Instructional Duties	no	Provost	None; not a leave	COE: Modified Instructional Duties
Parental Time Off	yes	Provost	Completed by APS	COE: Sick Leave and FML - Faculty > tab "Parental Time Off"
Personal	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Professional	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Release Time (Leave from Instructional Budget) (also known as Course Buyout)	*yes - use internal form linked from COE Wiki	Dean	Unit adjusts costing allocation	COE: Release Time (Leave From the Instructional Budget)
Research Reboot Program	no	Provost	As course release: none; As summer support: add job	COE: Research Reboot Program
Sick Leave Pool	no	Central HR	Faculty member completes timesheets in Workday	COE: Sick Leave and FML - Faculty > tab "Sick Leave Pool"
Sick Time Off (if leave will be unpaid, see Leave of Absence)	no	Timekeeper	Faculty member completes timesheets in Workday	1) COE: Sick Leave and FML - Faculty 2) Workday Instructional Guide: Request Sick Leave - Faculty
Special Faculty Assignment	no	Provost	None; not a leave	COE: Special Faculty Assignments
Summer Research Assignment (SRA)	no	Dean	Summer additional job	COE: SRA
Unpaid Time Off (Leave of Absence)	yes	Provost	Completed by APS	COE: Leave of Absence (Unpaid Time Off)

Other types of leave - faculty

Other leave types for eligible faculty include Funeral/Bereavement, Jury Duty, Witness Service, and more. See HR: Other Paid Time Off for eligibility and details.

Using the same procedure as for requesting faculty sick leave, the faculty member should select the appropriate time type from the drop-down menu (e.g. Emergency - Funeral/Bereavement, Jury Duty, etc.), and include a brief justification in the comments section. A video demonstration is available at Vimeo: Request Absence.

Faculty leave types and benefits impacts

Source: EVPP: APS & Faculty > "Leave."

Click on the image below to enlarge.

Faculty leave and review clocks

For information on the impacts of leave on faculty review clocks, see COE: Faculty Review Clocks.

Resources

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

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