TA Agreement 

TA Agreement Form

The Teaching Assistant Agreement outlines the responsibilities of graduate students supporting faculty in courses. TA's may perform tasks like grading, leading labs, and holding office hours, but are not assigned regular classroom instruction duties. The agreement specifies eligibility criteria, compensations, and evaluation methods, emphasizing the importance of adherence to academic standards and training requirements. Both TA's and instructors must sign the agreement, acknowledging their understanding and agreement with the terms. 

• Students will fill out a TA survey in the middle of each semester (sent by the CHE Graduate Office)
• TA's will be determined by the department and will notify students of their TA assignment for the next semester
• More information about the TA selection process can be found here
• More information about the TA Agreement Form can be found here

Candidacy Exam & Rubric 

Candidacy Exam & Rubric Form 

• Starting spring 2025, the Candidacy Exam Form and Rubric will be on one form. All committee members & committee chair will sign this joint form.
• Complete form one week prior to exam. 
• Once you have completed your exam, "release" the DocuSign so the form can get routed to your committee members. Please allow an additional several days for each committee member to sign the form when planning your timeline. 
• The DocuSign form will be routed to committee members and the committee chair. A final DocuSign copy will be sent to the student and CHE Graduate Program Administrator.
• Include courses transferred from another institution, marking "transfer" in the options for grade received and semester taken
• You can find faculty EIDs to formulate EID email addresses in the publicly available GSC directories
• Committee members will have a copy of the The Qualifying Exam Rubric that allows them to add individual feedback to the student. A copy of the rubric can be found here

Masters Approval

Masters Approval Form

*Form for students who are completing their MSE Report or MSE Thesis. 

*Form also used  for students who are 'mastering out' of the program. Student needs to be in contact with the Graduate Program Administrator before proceeding with this form. 

A master's committee approval form with signatures of your supervising committee is required. All committee members must sign the master's committee approval form - no proxy signatures are allowed.

Authorization for Leave

Authorization for Leave Form 

• Graduate students at The University of Texas at Austin may apply for a leave of absence of no more than two terms. 

• A student on leave may not use any University facilities nor is the student entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or course work.
• Master’s students and students not yet admitted to candidacy for the doctoral degree must submit an Authorization for Leave of Absence form for approval by the graduate adviser. The decision of whether to grant a leave of absence for a student not in candidacy is left to the discretion of the graduate adviser and Graduate Studies Committee. The only rule is that the decision be made “in the best interests of the academic progress of the student” and the form must be returned to the Graduate School in advance of the term for which a leave is granted.
• Leave of absence form is not needed for summer terms, if the student plans on returning the upcoming fall term. Regardless of candidacy, leave is not required for summer semesters if the student does not plan to enroll. 

Petition for Leave 

Petition for Leave Form 

• Graduate students at The University of Texas at Austin may apply for a leave of absence of no more than two terms. 

• A student on leave may not use any University facilities nor is the student entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or course work.
• If the student has been admitted to candidacy for the doctoral degree, the application for leave must be petitioned in advance by the graduate adviser to the graduate dean and will be approved only in rare and unusual circumstances. Use the Petition for Leave of Absence form, which must be accompanied by a letter from the graduate adviser to the dean of the Graduate School specifying the reason(s) for the leave.

Annual Review

Annual Review Form 

Each committee member will receive an electronic copy of the following form (for your information only) Annual Review Member Comments

Request for Change in Doctorial Committee 

Request for Change in Doctorial Committee Form

Changes to committee membership require special approval, so students should be certain the membership is complete and correct before initiating the application.

Report of Dissertation Committee

Dissertation Committee Form

• The Report of the Dissertation Committee must be available to your committee members on the day of your defense.
• You may complete this form in advance to route it to them before your defense date. Once completed, you will receive a link to download the form.
• This form must be submitted to the Graduate School along with the other Required Printed Pages for your dissertation.

Final Oral Exam 

Request for Final Oral Examination Form

• The completed form must be turned into the Graduate School at least two weeks prior to your defense date. Please allow an additional several days for each committee member to sign the form when planning your timeline.
• You can find faculty EIDs to formulate EID email addresses in the publicly available GSC directories 

Co-Author Form for Multi-Author Content

Co-author Form

• Starting fall 2021, the Graduate School is allowing multi-author content for Dissertation or Thesis work.
• You must use the form above to retrieve signatures from all co-authors. 
• If you have more than 10 authors you will simply fill out a second form. 

Request to Delay Publication 

Delay Publication Form 

• Authors who already have an approved delay of publication, but wish to extend the time of the delay, may request an extension (up to seven years from the date of graduation).

Student Annual Report 

This survey must be completed every fall for the previous academic year.

2017-2018 Survey

A survey must be on file for the academic year before the preliminary oral exam for the department to approve a candidacy application.

Student Graduation Survey

Student Graduation Survey Complete this survey prior to submitting your gold sheet for Graduate Adviser signature, and email a text-readable version of your up-to-date CV to the Graduate Program Administrator.

Departmental Checkout Form

Student Checkout Form Digitally collect initials from all departments in CPE directly before leaving campus.

Please fill out this form as soon as your defense is set as well as knowing your "last day of employment." Be in communication with your advisor to discuss your last day of employment! This form can take several weeks to get the appropriate signatures so please start on this as soon as possible. This form is only to be completed during your graduating semester.