Ensemble, Faculty, and Guest Artist Program Policies and Procedures

Policies

Printed programs with the following specifications will be provided for all Ensemble, Faculty, and Guest Artist Concerts whose complete program information has been submitted *4 weeks prior to the event:
 

Finished Flat Size: 11” x 8.5" (single page–front to back)

Finished Folded Size: 5.5” x 8.5”

Front Cover: Concert title (if provided), ensemble name, conductor, etc., featured artists, series name (if applicable), event number, BSOM branding

Back cover: Official, uniform Butler School of Music announcements

Internal facing pages: Repertoire, personnel, and short bios (250 word maximum each)

Program notes: Up to four (4) 5.5" X 8.5" pages of program notes (approx. 2000 words) will be printed with your program if supplied

Print color: Black

Paper: 70 lb Cougar Opaque  

Click here to view Sample Program

Deadlines

Program material must be submitted via email 4 weeks prior to your event.

Every effort will be made to provide a proof file to review 2 weeks before your event.

All corrections/changes must be made by 7 business days before your event date.

Your program will be *printed 6 business days from your concert date and held by venue management until it is delivered to your event.

*[this is to necessary to accommodate 3-5 day order fulfillment times required by our printer]

Content

All repertoire  and personnel name information will be printed as provided, with corrections provided only if obvious (spelling, punctuation, etc.) or to conventionalize (e.g., foreign name transliteration, etc.).

Formatting and Style

Printed programs will follow Butler School of Music Style Guidelines (link) as closely as possible. Please review for capitalization, abbreviations, diacritical marks, etc. when entering your repertoire. Certain print format features, such as italics, are not available via the *web form but will be applied to your printed program according our Style Guidelines.

Procedures (*Optional Web Form Entry Instructions)

Send program information (repertoire, personel, bios, notes) in a Microsoft Word document to BSOM_Programs@mail.music.utexas.edu according the deadlines described above

• Please include as complete identifying title information as possible: Full Title, Catalog-, Opus-, Work-numbers, Key, etc.
• Include full composer name, and birth and death dates.
• Please make sure bios and notes are within the word limits provided above

*By using the optional web program entry form, a pop-up web version of your program will appear on the Butler School of Music Event Calendar in the entry for your event. Otherwise only a brief "including works by" statement will appear.