Security and Risk

UT Box

UT now offers Box Enterprise Service (UTBox) for all students, faculty and staff.  UTBox is a cloud hosted data storage service similar to Dropbox.  Unlike Dropbox, UTBox meets the security requirements for UT Confidential Data.  Dropbox and others do not and should not be used for sensitive UT data.

UT Box Features

• Quickly collaborate on documents and safely store Confidential (formerly Cat-I data).
• Have a secure method to share files across campus or across institutions.
• Meets the Information Security Office (ISO) requirements to store the majority of sensitive data.  More information can be found at ISO Decision Matrix :: Cloud Services
• Easily sync important files between your desktop, laptop, smartphone and table device.
• Keep files current with apps for iOS, iPadOS, and Android

UT Box Resources

• UT Box FAQs
• Getting Started with UT Box
• Getting Started with Box Apps
• Best Practices for Using UT Box

Microsoft OneDrive

OneDrive is a cloud-based storage service that allows easy access to your files, from anywhere, on any device with 2TB of available storage space.  Microsoft OneDrive is approved for storage of UT Confidential Data

• How to Sign-In to OneDrive
• Accessing OneDrive from Supported Desktop App (Word, PowerPoint, Excel, etc.)
• UT OneDrive Training Resources

Microsoft SharePoint

Microsoft SharePoint gives users a web based platform to create: intranet, portals, document and file management, collaboration, websites, business intelligence and much more.  SharePoint storage allocation of up to 25 TB and is also approved for storage of UT Confidential Data

• SharePoint Training Resources

Google Drive

• UTmail provides storage for email and Google Drive for file storage and sharing. 
• Google Drive only meets some (FERPA Only) of the requirements to store sensitive data.  More information can be found at ISO Decision Matrix :: Cloud Services
• 20GB of storage is allocated for faculty and staff.  Only 5GB is allocated for students.
• Setup your UTmail account at http://utmail.utexas.edu
• Please visit https://ut.service-now.com/sp?id=ut_bs_service_detail&sys_id=79d65c7c4ff9d200f6897bcd0210c77e for additional resources on UTmail and Google Drive.