A specific group of people across the LBJ School has been identified as approved room reservers/event creators.

• All students wishing to reserve a room will work with OSAA to address their needs.
• Faculty and TAs, RAs, etc., wishing to reserve rooms will work with the faculty member’s faculty assistant. 

Room Reservers will create a new event. Within the event is a place to reserve a room. View templates for creating events and for creating room reservations.

• Template_Event.docx
• Template_RoomRes.docx

 An events administrator will review the room reservation request and either approve or deny. Room reservers will receive an email when their request has been approved. 

Adding Dates and Times

For an event that has only one meeting date:

1. In the top Date field, enter the date of the event, then enter the start time in the Time field to its right.
2. In the second Date field, enter the same date, then enter the end time in the Time field to its right.

To enter multiple dates or indicate a course schedule:

The first instance must be entered as above. Then check “Repeat.”

1. The “Repeats” drop-down and number field below allows an indication of how frequently the event will repeat.
2. “Repeat on” allows a selection of which days the event will occur. For example, if a course happens every Tuesday and Thursday, it would repeat Weekly every 1 week, repeating on Tuesday and Thursday.
3. Stop repeating options include number of occurrences OR ending date, for instance, of a course. 

Excluding dates can be useful, for instance, if a course will not meet over spring break. Those dates can be excluded.

 Including dates allows for extra meetings of an event outside the typical repeating schedule.

Event Selection Criteria

For distribution across the website, events will be selected based on the following criteria:

• Open to the public or via RSVP/registration
• Relevant to the page on which they appear
  • e.g., an alumni event would appear on the alumni page
  • e.g., a talk from a faculty member would appear on the current students page, possibly on the alumni page
  • e.g., homepage events should be relevant to most of, if not the entire, LBJ community and the public; they should also support brand and messaging

Events that do not appear in the events section on a particular webpage will still appear on the Calendar page, where all room reservations and internal events are shown.