A specific group of people across the LBJ School has been identified as approved room reservers/event creators.

• All students wishing to reserve a room will work with OSAA to address their needs.
• Faculty and TAs, RAs, etc., wishing to reserve rooms will work with the faculty member’s faculty assistant. 

Room Reservers will create a new event. Within the event is a place to reserve a room. Unless the room to be reserved is purely administrative, such as a private meeting, it is important to create the event first and submit the room reservation so that the two can be tied together and the event can be properly promoted through the website. Once the event and room reservation are created:

• The room reservation will be submitted to an events administrator for approval. 
• The event will be submitted to the web content manager for approval and publishing. 
  • To submit the event for approval, click the "Revision information" tab and, in the "Moderation state" drop-down, select "Needs review."
  • If the event information is still incomplete, leave in "Draft" state. You can come back and edit the event later and submit for publishing ("Needs review") when the information is complete. This does not affect the submission of the room reservation. Room reservations will still be submitted and approved if the event is still in "Draft" state.

View templates for creating events and for creating room reservations.

• Template_Event.docx
• Template_RoomRes.docx

 An events administrator will review the room reservation request and either approve or deny. Room reservers will receive an email when their request has been approved. 

Adding Dates and Times

Please do not use the repeating date function. This is reserved for courses only.

1. In the top Date field, enter the date of the event, then enter the start time in the Time field to its right.
2. In the second Date field, enter the same date, then enter the end time in the Time field to its right.

Adding Images to Events

Follow the instructions for adding images in Working w/ Files (PDFs, Images).

Event Selection Criteria

For distribution across the website, events will be selected based on the following criteria:

• Open to the public or via RSVP/registration; or indicative of the breadth of LBJ School activities that could be of interest to prospective students.
• Relevant to the page on which they appear
  • e.g., an alumni event would appear on the alumni page
  • e.g., a talk from a faculty member would appear on the current students page, possibly on the alumni page
  • e.g., homepage events should be relevant to most of, if not the entire, LBJ community and the public; they should also support brand and messaging. Events on the homepage will be curated by the web content manager.

Events that do not appear in the events section on a particular webpage will still appear on the Calendar page (http://lbj.utexas.edu/calendar).