When is leave needed, and what kind?

Requesting leave is not necessary for the following:

Accrued sick leave or sick leave pool is being taken
A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave from the faculty position
Faculty member will be paid by another department's faculty salaries account where they hold an appointment
Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner
Jury Duty
For 9-month faculty, leave requests are not required during the summer session, during the period May 16-August 15
- Exception: A 9-month faculty member who holds a concurrent position reporting to the Dean (e.g. department chair or associate dean) must follow the process described at COE: Personal Time Away - Direct Reports to the Dean.

Leave and modified assignments - types and processes

Leave/modified assignment type	Workday processing	Final approver	Information link
Buyout (course buyout or research buyout) Other names: Release Time Release from the Instructional Budget	Not technically a leave; costing allocation change only in Workday (upload approved request form to BP)	Dean	COE: Release Time (Leave From the Instructional Budget)
External Appointment (tenured faculty only)	Adjustment of FTE so that combined total of UT + approved external appointment is equal to 100%	Provost	COE: External Employment Guidelines for Tenured Faculty
Faculty Development Award	Provost transfers funds to College for processing according to CSU guidelines	Provost	COE: Faculty Development Award
Faculty Development Leave	Faculty member remains on instructional budget; no costing allocation change needed. Provost transfers instructional replacement funds to College	Provost	COE: Faculty Development Leave
Family Leave Pool	Faculty member completes timesheets in Workday	Central HR	COE: Sick Leave and FML - Faculty
Family Medical Leave (if leave will be unpaid, see Leave of Absence)	Faculty member completes timesheets in Workday	Central HR	1) COE: Sick Leave and FML - Faculty 2) Workday Instructional Guide: Request Absence for FMLA
Leave - Personal (unpaid) Other names: Leave of Absence Leave Without Pay (LWOP) Unpaid Time Off	APS processes absence after approving leave	Provost	COE: Leave of Absence (Unpaid Time Off)
Leave - Professional (unpaid) Other names: Academic Leave Academic Leave Without Pay (LWOP)	APS processes absence after approving leave	Provost	COE: Leave of Absence (Unpaid Time Off)
Modified Instructional Duties	None; not a leave	Provost	COE: Modified Instructional Duties
Parental Time Off	Completed by APS	Provost	COE: Sick Leave and FML - Faculty
Sick Leave Pool	Faculty member completes timesheets in Workday	Central HR	COE: Sick Leave and FML - Faculty
Sick Time Off (paid) (if leave will be unpaid, see Leave - Personal)	Faculty member completes timesheets in Workday	Timekeeper	1) COE: Sick Leave and FML - Faculty 2) Workday Instructional Guide: Request Sick Leave - Faculty
Special Faculty Assignment	None; not a leave	Provost	COE: Special Faculty Assignments
Wellness Time Off	Hours are added to leave-eligible employee leave balance after meeting UT requirements; faculty member completes timesheets in Workday	Direct supervisor	HR: Wellness Time Off

✏️ This is the 'What kind of leave?' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.

✏️ This is the 'Paid leave' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.

✏️ This is the 'Unpaid leave' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.

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Other types of leave - faculty

Other leave types for eligible faculty include Funeral/Bereavement, Jury Duty, Witness Service, and more. See HR: Other Paid Time Off for eligibility and details.

Using the same procedure as for requesting faculty sick leave, the faculty member should select the appropriate time type from the drop-down menu (e.g. Emergency - Funeral/Bereavement, Jury Duty, etc.), and include a brief justification in the comments section. A video demonstration is available at Vimeo: Request Absence.

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Faculty leave types and benefits impacts

Source: FA/APS ServiceNow: Knowledge > Changes to Faculty Employment

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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.