When is leave needed, and what kind?

Requesting leave is not necessary for the following:

Accrued sick leave or sick leave pool is being taken
A UT administrative appointment will pay all or part of a faculty member’s salary. For example, appointments as Dean, Associate Dean, Director, etc. do not require requesting leave from the faculty position
Faculty member will be paid by another department's faculty salaries account where they hold an appointment
Official travel for research, teaching, administrative, State business, military leave (up to 15 days per year), etc., if all appropriate travel approvals have been secured in a timely manner
Jury Duty
For 9-month faculty, leave requests are not required during the summer session, during the period May 16-August 15
- Exception: A 9-month faculty member who holds a concurrent position reporting to the Dean (e.g. department chair or associate dean) must follow the process described at COE: Personal Time Away - Direct Reports to the Dean.

*Note: Request for Leave form referenced in column 2 below refers to ServiceNow: Faculty Affairs & APS > Complete Forms > Request for Leave, except where otherwise noted.

Leave type	*Leave request required?	Final approver	Workday processing	Information link
External Appointment (tenured faculty only)	yes	Provost	Adjustment of FTE so that combined total of UT + approved external appointment is equal to 100%	COE: External Employment Guidelines for Tenured Faculty
Faculty Development Award	no	Provost	Provost transfers funds to College for processing according to CSU guidelines	COE: Faculty Development Award
Faculty Development Leave	no	Provost	Faculty member remains on instructional budget; no costing allocation change needed	COE: Faculty Development Leave
Family Leave Pool	no	Central HR	Faculty member completes timesheets in Workday	COE: Sick Leave and FML - Faculty
Family Medical Leave (if leave will be unpaid, see Leave of Absence)	no	Central HR	Faculty member completes timesheets in Workday	1) COE: Sick Leave and FML - Faculty 2) Workday Instructional Guide: Request Absence for FMLA
Leave - Academic (also see "Professional")	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Leave - Unpaid (also see "Personal")	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Modified Instructional Duties	no	Provost	None; not a leave	COE: Modified Instructional Duties
Parental Time Off	yes	Provost	Completed by APS	COE: Sick Leave and FML - Faculty
Personal	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Professional	yes	Provost	APS processes absence after approving leave	COE: Leave of Absence (Unpaid Time Off)
Release Time (Leave from Instructional Budget) (also known as Course Buyout and Research Buyout)	yes	Dean	Not technically a leave; costing allocation change only in Workday (upload approved request form to BP)	COE: Release Time (Leave From the Instructional Budget)
Sick Leave Pool	no	Central HR	Faculty member completes timesheets in Workday	COE: Sick Leave and FML - Faculty
Sick Time Off (if leave will be unpaid, see Leave of Absence)	no	Timekeeper	Faculty member completes timesheets in Workday	1) COE: Sick Leave and FML - Faculty 2) Workday Instructional Guide: Request Sick Leave - Faculty
Special Faculty Assignment	no	Provost	None; not a leave	COE: Special Faculty Assignments
Unpaid Time Off (Leave of Absence)	yes	Provost	Completed by APS	COE: Leave of Absence (Unpaid Time Off)

✏️ This is the 'What kind of leave?' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.

✏️ This is the 'Personal leave' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.

✏️ This is the 'Professional leave' tab. Start typing to add content, or click 'Publish'/'Update' to view the final result.

Return to page menu

Other types of leave - faculty

Other leave types for eligible faculty include Funeral/Bereavement, Jury Duty, Witness Service, and more. See HR: Other Paid Time Off for eligibility and details.

Using the same procedure as for requesting faculty sick leave, the faculty member should select the appropriate time type from the drop-down menu (e.g. Emergency - Funeral/Bereavement, Jury Duty, etc.), and include a brief justification in the comments section. A video demonstration is available at Vimeo: Request Absence.

Return to page menu

Faculty leave types and benefits impacts

Source: FA/APS ServiceNow: Knowledge > Changes to Faculty Employment

Return to page menu

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.