Payroll Voucher Payments: OV2/OV7

Background

There will be no payroll vouchers in Workday.  To be paid in Workday, employees must have a position.  To ensure no one falls through the cracks, departments are being asked to examine their current OV2/7 practices.  Ideally, voucher employees will be put into positions in Workday via the conversion process.  However, we can only convert employees if they have positions in HRMS.  

Scenarios we would like departments to address:

Casual Employee 

Voucher Employee That Should Be Assigned 

APS - Currently Assigned 40-hour Employee 

Stipend Non- Employee 

Others 

HCM-141 - Getting issue details... STATUS

Action items

• • Pending Business Decision has been defined
  • Background and associated business requirement(s) for the decision have been identified
  • Collect relevant documentation (JIRA, SharePoint, other) and log in associated Decision within Confluence
  • Delegate Business Ownership, Engagement Lead, Presenter, campus Stakeholders, and final decision maker (e.g.,  Business Process Owner, CUBO, Steering Committee, other)
  •  Identify timeframe. Decision should be reached before the associated work stream Design Confirmation Session(s) (Staff, Academic, Student, Payroll).
  •  Confirm target dates to bring Business Decisions to Steering Committee for review, including Steering Committee meeting date and date by which Upcoming Workday Decision Points summary must be completed for inclusion in Steering Committee meeting packet (typically 7-10 days before the meeting)
  • Once target dates have been defined, add decision to list of pending decisions for inclusion in the next Steering Committee packet. Ideally, this should occur at least one meeting in advance of the meeting during which the decision will be discussed and reached.
  • Recommended criteria  for reaching decision identified and documented
  • Log and register risk(s) associated with the decision
  • Complete template for the Steering Committee (See below)
  • Attend Steering Committee meeting and present decision to be made
  • Document the outcome of the decision as it applies to Workday
  • Create a plan for how the decision will be communicated to stakeholders/campus

Pending Decisions for Discussion by ASMP-Workday Steering Committee

The following items will be presented to the ASMP-Workday Steering Committee for discussion and decision on the date indicated.