Description of the decision made

Faculty members with a nine-month basis assignment are eligible to spread their salary payments evenly over the 12 months of the fiscal year.  Salary that is paid from a grant account is not eligible to be spread due to restrictions placed on the use of grant funds.  Currently, if a faculty member is paid from both grant and non-grant accounts, they are eligible to spread the portion of their salary paid from non-grant funds. 

Due to the complexity of costing allocation functionality in Workday and limitations on salary spread functionality, it is extremely difficult to manage salary spread balances accurately in Workday when employees have costing allocation changes shifting their funding between grant and non-grant accounts mid-year.  This results in an increased compliance risk for grants reporting.

Recommendation

At the time of Workday implementation, employees who have any portion of their salary funded by grant accounts will no longer be eligible to elect salary spread.  This change will impact approximately 30 workers. 

Teachers at the UT Charter School and UT Elementary School participate in mandatory salary spread.  This change will not impact them.

Timeframe

This is an informative change that will take effect on the first day of the fiscal year in which Workday go-live occurs. 

Recommended decision maker

Office of Sponsored Projects, Payroll 

Recommended Campus Stakeholders to Engage

Steering Committee for awareness, Provost Office, Current Salary Spread Participants, Campus as training and change materials are developed and made available