COERA Grant Submission Schedule
- Liz Kogan
 | PI/CO-PI Deadlines | COERA and OSP Deadlines | |||
|---|---|---|---|---|---|
 | 1-12 Months | 3 weeks (15 business days) | 7 Business Days | 4 Business Days | 2-0 Business Days |
Action Required | Notify COERA of any potential grant interest and/or particular RFP as soon as you find it. | For a complete COERA review please submit a request using the Proposal Submission Form at least 3 weeks in advance of the proposal deadline. | Final versions of the budget and all proposal materials (RFP-specific) are due to COERA 7 full business days prior to the day of the proposal deadline. | COERA must submit proposals to OSP at least 4 business days in advance of the proposal deadline. The 4 days include the proposal deadline day. | Proposals will receive authorizations from OSP and be submitted to the sponsor. |
Clarifying Notes | Large center grants or institutional training grants must be submitted at a minimum of one month before proposal deadline. | If your proposal contains subawards, complex/unique requirements, or special permissions requests (such as IDC complications or cost share), you must submit Proposal Submission Form by this deadline. | Dependent on time constraints, proposals submitted at this time may not receive a complete review but only a limited review involving full review of budgetary compliance and confirmation of documents required for submission. | COERA will serve as liaison between OSP and PI. PI must be accessible (via email or phone) to COERA in case problems or questions arise during this time frame. | |
Approvals | PI approvals and conflict of interest (COI) compliance for large center grants must be done within one month of deadline. | PIs/co-PIs must notify their Department Chair of intent to submit and receive approval for Course Buyout, Cost Share, or Space Usage intentions. | Any proposal submitted to COERA within this time-frame will require approval by the COE Associate Dean for Research. | ||
Example Submission Calendar
Example: The RFP specifies a deadline of the 23rd of the month. The calendar below demonstrates resulting deadlines for PIs:
Month | S | M | Tu. | W | Th. | F | Sa. |
|---|---|---|---|---|---|---|---|
Week 1 | 1 | 2 Proposal Submission Form submitted to COERA by 5pm (CST) | 3 | 4 | 5 | 6 | 7 |
Week 2 | 8 | 9 | 10 | 11 | 12 Final Materials Submitted to COERA by 5pm (CST) | 13 | 14 |
Week 3 | 15 | 16 | 17 Submission of proposal by COERA to OSP by 5pm (CST) | 18 OSP Review Deadline | 19 | 20 Authorization for Proposal Submission given by OSP | 21 |
Week 4 | 22 | 23 PROPOSAL DUE TO SPONSOR | 24 | 25 | 26 | 27 | 28 |
Week 5 | 29 | 30 | 31 |
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