Registration

PAGE UNDER REVIEW - if questions, ask Rachel Walker.

UT uses an online registration system. Students are assigned access times during university-wide registration periods. The first opportunity to register for a course generally occurs the semester before the course is offered. Subsequent add/drop periods are also offered to allow students to change their schedules. You can view your class information in the UT online course schedule at http://registrar.utexas.edu/schedules.

Course Descriptions

The course descriptions on the UT Course Schedule are brief and general by necessity. The full course descriptions for your classes are currently posted on the RTF site at http://rtf.utexas.edu/undergraduate/courses and/or http://rtf.utexas.edu/graduate/courses. For changes to course descriptions, Elana Wakeman can make updates to the RTF course description pages; Rachel Walker and Teresa Valente can update the official UT Course Schedule, though only during designated periods.

Course Restrictions

Courses listed as "restricted" are reserved for RTF majors only so they have first opportunity to register for our courses. The Academic Advising Staff in the Moody Undergraduate Education Office monitors these restrictions and may lift them during add/drop periods if there is room in the course and the instructor approves the change.

Course Prerequisites

Click on the unique number(s) next to your course(s) in the UT course schedule to review your prerequisites. Course prerequisites will be enforced in the registration system, and students with the stated prerequisite can register for the class. Given that we often don’t have enough capacity for students who meet the prerequisites (our own majors), we want to ensure that we are supporting timely graduation efforts.

Faculty who wish to allow a student without the stated prerequisite into their course may submit their request via Prerequisite Waiver Request Form. Those permissions will be submitted into the registration system by the Moody undergraduate education team in time to allow students to attempt to add themselves to the course during the add/drop period directly preceding the course semester. Again, this procedure prioritizes students with the stated prerequisite and does not ensure enrollment in the course.

Waitlists

Moody uses an automated waitlist system for most upper-division classes. If your class fills to the closing limit, additional students can place themselves on the waitlist. If anyone drops the class, students from the waitlist are automatically added. The online waitlist is active until the end of the 4th class day of any given semester.

Adding Students

Advisors cannot selectively add students to courses at instructor's request. All students must add themselves into courses using the registration system, either by adding the course or getting on a waitlist to be added. The prerequisite waiver system above and the waitlist system will allow an opportunity, if seats are available, for those students who cannot get in during the first registration period to be considered for a seat before the new semester begins. The only courses for which faculty can selectively determine which students can enroll are courses where “consent of the instructor” is the published prerequisite.

"Late Adds"

For the first four class days, students can add/drop classes online (assuming there are open seats) as well as place themselves on waitlists. No manual adds will be processed during the first four class days. After the 4^th class day, the online registration (and waitlist) system shuts down. Advising will query faculty about the last day they will allow late adds after the first registration period closes. Late adds will be managed centrally by the Academic Advising team after the 4^th class day in of the semester, following the faculty’s deadline preference and only if there are available seats.

Closing Limits

If faculty want to increase the closing limit in their courses, they should discuss it with their chair/director first, before requesting that the Undergraduate Education team add seats. The increase cannot be allowed to add a particular student; if the course capacity is increased, the system will take the next eligible student off the waitlist. The undergraduate education team cannot process an increase in closing limit without both the Chair's approval and—to ensure classroom capacity compliance, where appropriate—the review of Cassandre Alvarado, Associate Dean for Undergraduate Education.

Graduate Student Enrollment (in undergraduate classes)

If a Moody graduate student wishes to register for an undergraduate seat in a Moody course, that student should contact our graduate program coordinator, Teresa Warner, to submit a request. The graduate program coordinators have received thorough instructions for how to submit this online form and route it for the necessary review and approvals. Because undergraduate classes are primarily reserved for undergraduate students, adding a graduate student to an undergraduate section will always raise your seat count by one. (Course prerequisites are not enforced for graduate students; it's your responsibility to determine if a student has the skills necessary to succeed in the course.)

During add/drop and up until the 5th class day, you do not have any control over who gets into your class (unless they're grad students and exchange students). With that in mind, the best advice you can give to a student is to continue to monitor the live course schedule; there’s always the possibility that seats open and/or restrictions are lifted over the next couple days.

The only populations who are exempt from waiting until the 5th class day are graduate students and exchange students. If you are contacted by either of these populations and wish to accommodate, just have them bring you the proper form to be signed:

First 4 class days – Online Registration Only

Students are able to add/drop classes ONLINE (assuming there are open seats and/or the course isn't restricted to them); waitlists (if applicable) are still active and running.
No late adds during this period. Please DO NOT email permissions to advisors or refer students to Student Advising to add or switch a class. Students wishing to add during the first four class days should be directed to the online registration system. If the course is not accessable to add online (due to restrictions, or it being closed, or whatever…), they'll need to wait until the 5th class day (Tuesday, Sept. 1st) to potentially add the class (see policy below).

5th to 12th class days - Late Add Registration

Online registration is closed and waitlists are no longer active/relevant. Students must pick up Late Add Form from Student Advising (BMC 2.600) and obtain instructor consent. Form & signature are required, i.e., no email permissions. Students must return form to Student Advising (and be present) to be officially added.
Approving a late add for a closed class will raise your seat count by one. Please be aware of classroom size, and do not allow late adds if a student has missed too much work or the classroom doesn't have enough resources; Just say NO!

For more information on the status/enrollment of your course:

Check the course schedule to see current status (open/closed, restricted, waitlisted, etc).
Check CLIPS for detailed class information and rosters; this will likely dictate whether you will want to entertain late adds.

FYI: Some students may be planning to attend the first day of classes (without being officially enrolled) in hopes of doing a late add on the 5th class day. If you have no intention of allowing late adds, please notify these students so they can move on…If you are considering late adds, please allow these students to attend the first class meeting.

After the 12th class day

Except for special circumstances, students should not be encouraged or allowed to add a course after 12^th class day. If a special circumstance arises, please contact an RTF advisor in Student Advising.

You should not be surprised to see new faces in your classes during the first four days of the fall semester. It is incumbent upon a student to contact you and their classmates about missed lectures, handouts, and work from the first class days.