2015-09-24 Meeting notes
Date
Sep 24, 2015
Attendees
@Jessica Wesley Meyerson
@Fishman, Jessi
Paloma
Esther
Mike (CAH UTVA intern)
Tim (GRA at Architecture Library)
Donna at Architecture
Ashley (Digital Archivist at UT Libraries)
Amy and Abby from Ransom Center
Jennifer Hecker
Jon @ UT Libraries
Goals
Housekeeping
Co-facilitators from other repositories
Sending out reminders for meetings
Scheduling speakers
Room reservations
Coming up with programming ideas
Leading the meeting
New scheduling system
Meeting format
45min of tool testing/speaker interview/working on policy drafts
45min round robin
Speaker schedule/topics
October - EAC_CPF
November - ?
Campus archival collection management system
Briscoe ACMS PIlot
Next steps for campus
Link to Brisoce final report for pilot: https://drive.google.com/open?id=1M35C_pocd5n75Olkd3Ufq7MiJke4rfKbQlavXoZMUqQ
Who would like an ArchivesSpace account - the instance is down but it will be back up
Survey for all repositories (need volunteers) - would those results be helpful for everyone
Currently thinking that once the proposal is read and discussed internally, then we can turn the proposal over to UTLibraries to request hosting and maintenance of the campus instance.
Round robin check-in
Notes
Tim: how does ADWG work? What goes on?
Paloma answers about getting together, talking about what's going on in our jobs and the archives world, getting interesting speakers, sharing opinions and what we want to tal about
Paloma: We are looking for a co-facilitator for ADWG; help contact speakers, plan meetings, etc.
No response
We ask everyone to think of a student/intern or someone who might be interested in helping take on some of the workload from Jessica/BCAH
Housekeeping: day/time/location good? Yes. Meeting format ok? 45 minutes for speaker/45 minutes for round robin? Sounds good. It might be more of an organic happening.
In the past we've focused much more on a CMS; open to new things now
We agree that splitting up the meetings could space out well and help discussions
Possible topics/speakers for October/November
Esther - Demo of ArchivesSpace by BCAH employees
EAC/CPF - Amy will look into use cases and try to find a speaker
Mike - bringing in content producers to meet with archivists to implement good metadata standards @ point of creation - esp. University Communications
Paloma - Linked data/use cases
Jennifer suggests Adam Rabinowitz and his gazetteer of geographical locations, using linked data
Paloma suggests discussions regarding linked data in ArchivesSpace and Islandora
We move into conversation mode
Paloma mentions using MODS at Briscoe; Abby talks about using DublinCore on born digital material at Ransom Center
Jon brings up that Islandora is built on top of Fedora Commons 3, and can describe basic relationships, but that Fedora Commons 4 is to be built on linked data; future of adapting Islandora/other systems to a linked data world?
By focusing on the URIs the migration can be made easier
Paloma asks Donna about Portal to Texas History project; they uploaded 10 things but the Portal's scanning specs are specific, and/or Architecture's metadata not quite up to snuff - maybe they can talk about it at a future meeting
Back to possible topics/speakers for October/November
Portal to TX History project
Donna - difficulties of finessing architecture metadata into other archival metadata standards
Jon - ARTSTOR/metadata for different objects - Elizabeth Schaub/Sidney Kilgore
Jessi - talk about TARO updates at ADWG meetings?
Jennifer suggests blogs and wiki, public info on the grant.
Jennifer also looking for help on governance committee
Donna says they are taking one step at a time; schema first; deal with EAD3 later
Esther brings up the ArchivesSpace Pilot Project at the BCAH; Briscoe ladies discuss
We are the guinea pigs; documenting work and processes to streamline our work methods and to show to other campus repositories for possible cost-sharing
Legacy data/Finding Aid project
Use of XQuery to find consistencies in structure of EAD
Evaluation of AS, identifying use cases and problems
Where do we take this? Are other repositories interested? Learn from our work and conduct your own?
BCAH suggests conducting a survey of other repositories on campus; what's your legacy data like? How are you dealing with it? Where do you see yourselves and your data in 5 years? What methods do you want to take to move into the future?
Other repositories still not sure on AS
Ransom Center working on in-house CMS
PCL/UT Libraries hesitant that AS isn't ready, will be too cost-inefficient
Architecture ?
We all agree that an October demo of ArchivesSpace and the Briscoe's pilot project could bring more information to the other repositories. We can show what we mean by maximizing efficiency of archival processes using AS, and discuss costs and potential cost sharing once we all know more
Jennifer suggests outreach/crossposting of information about an AS Demo so all the potential users and stakeholders could come and be involved, including potential "decision-makers"
Wrap-up round robin
New at the HRC - Amy and Abby working together on the Ian McEwan papers, mixed materials, analog and digital. Working to provide reference in the finding aid to the digital materials. Will have more info and updates as project continues
Mike on the UTVA at the BCAH - UTVA and Briscoe are specially positioned in the video game and media archiving world.
Emulation studies; old machines right in front of students, but they're imagining playing on their phones or PCs at home
Outreach and promoting the archive so people can use it
Jennifer - Metadata training game - for iSchool, for professionals, for public/volunteers
Ran out of time; more round robins next meeting
Discussion items
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