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Adding a Printer to Your Windows or Apple Computer

Adding a Printer to Your Windows or Apple Computer

This page provides detailed instructions for adding network printers configured within the GENNET VRF to both Windows and Apple computers. The printers are added using the IPP protocol and DNS naming convention.

When to Use These Steps

Use this process when a user needs a printer on the GENNET Printer VRF network to be added to their computer.

What You’ll Need

  • Windows or macOS Computer on the UT wired or wireless network

  • Printer DNS name or IP address: CNS OIT will provide this when we set up the printer, or ask CNS OIT if you’re unsure

 

Adding a Printer on Windows

  1. Connect to Cisco VPN in order to successfully setup.

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How do I download and install the VPN software?

University-managed Laptops and Desktops

No action is needed on university-managed computers. This change will be performed through the University's endpoint management platforms. During the software update, users that are already connected will be disconnected until the update is complete. The update is estimated to take about two minutes. 

Personal or Unmanaged Laptops and Desktops

If VPN client is not installed on your personal / unmanaged computer, then follow these steps:

  1.  

    1. From your web browser, go to: https://vpn.utexas.edu

    2. Log in with your UT EID when prompted

    3. Download the VPN client installer when prompted

    4. Launch the installer, and follow the on-screen prompts

Mobile Devices (iOS and Android device)

Search for and install the "Cisco Secure Client - AnyConnect", published by "Cisco Systems, Inc." from the Apple iTunes or Google Play stores.

  1. Open Settings and search for Printers.

  2. Click Add Device.

  3. Select Add a new device manually.

  4. Choose the option Add a printer using IP address or hostname. Leave on IPP Device.

    image-20260611-190811.png

  5. Enter the printer hostname in the following format:

  6. "printer mac address".dynamic.utexas.edu (example:00237d7bba6e.dynamic.utexas.edu)

  7. Competed print test page.

    Alternate setup

  8. Choose the option Add a printer using IP address or hostname. Select Device Type: TCP/IP Device

  9. Uncheck "Query the printer and automatically select the driver to use" option.

  10. image-20260611-190642.png

    Click Next.

  11. In the Add Printer Wizard, under Manufacturer, select Generic.

  12. Under Printers, choose MS Publisher Color Printer.

    image-20260611-191716.png

  13. To rename the printer:

    • Open Settings > Printers.

    • Click the printer name.

    • Select Printer Properties.

    • Edit the Printer Name field as desired.

Adding Printer on Apple macOS

  1. Open System Settings.

  2. Scroll down and select Printers & Scanners.

  3. Click Add Printer or Scanner.

  4. In the pop-up window, click the IP tab (the middle globe icon).

  5. Enter the printer’s DNS name in the Address field. For example:

    123456789123.dynamic.utexas.edu

  6. Ensure the Protocol is set to IPP

  7. You may modify the Name field to set a friendly name.

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If you cannot add via IPP please continue with the next protocol.

  1. Ensure the Protocol is set to LPD.

  2. You may modify the Name field to set a friendly name.

  3. Leave Use set to Generic PostScript Printer, unless a specific printer driver is available.

  4. Click Add to complete the setup.

    image-20260612-195240.png

 

Adding Printer on Linux

  1. open up cli as admin

  2. type the following: sudo lpadmin -p <PRINTER NAME> -E -v ipp://<PRINTER DNS>/ipp/print -m everywhere

  3. check if printer is installed: lpstat -p <PRINTER NAME>

  4. print a test page: lp -d <PRINTER NAME> /etc/hosts


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