Onboarding New Faculty
- Karla Steffen
Orientation sessions
New faculty should plan to attend all three of the following orientations, which cover very different topics:
New Faculty Launch hosted by the Provost each fall (spring-start faculty should plan to attend the following fall)
This replaces the Center for Teaching and Learning’s New Faculty Symposium effective fall 2024
College of Education's New Faculty Orientation held each fall - the Dean’s Office will send invitations to new faculty in late summer.
Department processes - Tenured/tenure-track and professional-track
Dean's Office processes - Tenured/tenure-track only
UT systems access
Once APS receives the signed offer letter from a new faculty member and has accepted the PAR, the faculty member will have a “Future Faculty” appointment in Workday.
The future faculty appointment creates eligibility to gain access to UT systems and platforms; however, the faculty member will first need to upgrade their UT EID, which can be done either in person on campus, or online:
UT email
Future faculty are eligible for UT Austin Office 365 mailboxes. See Office 365 Mailbox Creation and Lifecycle > Mailbox Creation.
For assistance, request help via email from the COE Information Technology Office.
Canvas
Future faculty can get access to Canvas as soon as both a) their appointment is in Workday, and b) they have completed FERPA compliance training, required every two years.
Faculty Canvas access eligibility and FERPA training requirements
See FA/APS Knowledge Articles: Faculty Canvas Access Eligibility and FERPA Training Requirements.
All University employees who have access to student data are required to complete FERPA training at least once every two years. This course covers the Family Educational Rights and Privacy Act (FERPA) of 1974, the federal law that deals with access to and release of student education records and personally identifiable information about students found in education records.
Access to certain student information systems (including Canvas) will be blocked until FERPA compliance training shows as complete. If training has expired (i.e., it has been longer than two years since the course was last completed), there may be a delay of a few minutes between the completion of the course and the ability to access student data.
Register for online FERPA training at UT Learn: Family Educational Rights and Privacy Act (FERPA).
Resources to share with new faculty members
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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