Information for COE Faculty
Faculty: For most matters, your Department Administrative Manager or Chair should be your first point of contact.
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Getting started at UT Austin
Calendars
HR, benefits, leave, and payroll
See HR: UT Austin Employee Experience for a comprehensive list of services and benefits available to UT employees.
Read how to view and update your employee contact and biographical information at HR: Employee HR Self Service.
Benefits and insurance
Retirement Program Options (HR) - Learn about the two options available to faculty: Teacher Retirement System (TRS) or Optional Retirement Program (ORP)
Summer Insurance Coverage for Faculty (HR) - Not applicable to the following faculty titles, which are 12-month positions: Research Assistant Professor, Research Associate Professor, Research Professor
Paid leave
Sick leave
Benefits-eligible faculty earn sick leave and are required to report sick leave use in Workday. Information about accrual, allowed use, and how to report sick leave are available at EVPP: Leaves & Related Policies > Sick Time Off (Paid).
Vacation leave
Only 12-month faculty positions (Research Assistant Professors, Research Associate Professors, and Research Professors) earned paid vacation leave, use of which should be submitted on timesheets in Workday. Nine-month faculty positions do not earn paid vacation leave.
Faculty members with a concurrent eligible staff appointment accrue vacation leave only through the staff appointment, in proportion to its FTE. Eligible staff appointments include Academic A&P (Administrative and Professional) positions, such as dean, associate dean, and other timesheet-reporting roles.
Resources:
Payroll
My Pay Profile - how to set up Direct Deposit, Withholding Elections, and more
Retirement
Policies
University Policies
Resources
Select UT policies
College Policies
Title IX
Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX protects all members of our campus community who experience sex discrimination, sexual harassment, sexual assault, interpersonal violence (including dating and domestic violence), stalking, or discrimination on the basis of pregnancy. These protections apply to students, faculty, staff, contractors, applicants and campus visitors.
Title IX resources
The University’s Title IX Office provides information, resources, and training related to Title IX, including the following:
Mandatory reporter policies
Per state and University policy, all employees of the University are mandatory reporters. As mandatory reporters, all employees who, in the course and scope of employment, witness or receive information about an incident of sexual harassment, sexual assault, dating violence, or stalking must report that information directly to the University Title IX Office promptly.
The relevant policies are:
Senate Bill 212 (SB 212) passed during the 2019 legislative session. It is a Texas State Law that requires all employees (both faculty and staff) at a public or private post-secondary institution to promptly report any knowledge of any incidents of sexual assault, sexual harassment, dating violence, or stalking "committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident". The SB 212 penalties went into effect on January 1, 2020. For more information, see Title IX Office: Senate Bill 212 Frequently Asked Questions.
Texas Education Code Section 51.252 says that if an employee fails to make a required report, the law requires termination of their employment. An employee who does not report an incident, or who intentionally files a false report, can also be charged with a criminal offense.
How to file a Title IX report
See Title IX Office: File a Report.
Awards
Information on awards available to faculty can be found at the links below. Please speak with your department chair about any awards for which you are interested in applying.
Office of the Executive Vice President and Provost (EVPP):
Professional Development
General resources
New Faculty Launch - Orientation and year-long programming hosted by the Provost’s Office Faculty Affairs team. Available to all tenured and tenure-track faculty, and to professional-track faculty appointed at 50% FTE or higher.
Faculty Development - Open to tenured faculty who have served at least 5 full years as UT faculty. UT’s version of a Sabbatical.
UT Austin is an institutional member of the NCFDD (National Center for Faculty Development & Diversity). As part of UT Austin’s institutional membership, all faculty members, postdoctoral fellows, graduate students and administrators have free on-demand access to NCFDD’s resources. See EVPP: National Center for Faculty Development & Diversity (NCFDD) Institutional Membership for more information.
Career Development
Leadership
Aspiring Leaders Academy (EVPP) - open to professional-track and tenured faculty who are interested in academic leadership, but have yet to hold a major leadership position. Combines pedagogical and hands-on leadership training.
SEC Academic Leadership Development Program - open to professional-track and tenured faculty in leadership positions. Participants attend two in-person workshops at SEC institutions and interact with their SEC cohort to develop leadership skills and advance leadership projects.
Mentorship
Professional-Track Faculty
Professional-Track Peer Networking Circles (UT Faculty Development) - open to professional-track faculty of all ranks. Twice-monthly peer-led meetings to discuss topics related to professional themes.
Faculty Development Award (FDA) - open to professional-track faculty of all ranks. Awardees are provided up to $10,000 to support professional development opportunities and activities.
Professional-track Faculty Conference Attendance Program (EVPP) - open to professional-track faculty of all ranks. Provides funding to attend a workshop or conference.
Research
Associate Professor Experimental (APX) - participation is by invitation only: OVPR extends invitations to all assistant professors who have been approved for promotion to associate professor with tenure. Four-day flash funding retreat in the fall, where attendees are trained on methods to advance interdisciplinary collaborations, develop and write scholarly proposals with peers from different departments. A small number of proposals generated will be selected for award of research funds.
Faculty Development Leave (FDL) - open to tenured faculty. Provides paid leave from teaching and service responsibilities to focus on research for one semester at full-time, or a full academic year at half-time.
Research Leaders Academy (Texas Research) - open to professional-track and tenured faculty who aspire to lead or are leading large-scale research initiatives. Academic-year program held in partnership with OVPR to teach faculty key leadership skills and help them develop large-scale research proposals. Offered biennially (next cycle will be announced in April 2027).
Teaching
Teaching Resources (Faculty Instructional Support and Development)
COE Office of Instructional Innovation (OI2) - COE office providing consultation on instructional design, teaching techniques, and educational technologies and resources
See "Teaching With Technology" section for tutorials on tools including, Canvas, Panopto, and Zoom
Online courses for faculty: Teaching Support and Training (Canvas)
Texas Well-Being (Student Affairs) - Assists faculty in enhancing course design and delivery to promote student mental health
Travel funding
Faculty Travel Grants (FTG) - support for faculty presenting original research or scholarship at professional conferences
Professional-track Faculty Conference Attendance Program (EVPP) - open to professional-track faculty of all ranks. Provides funding to attend a workshop or conference.
SEC Faculty Travel Program - support collaboration with SEC (Southeastern Conference) faculty and institutions
Global Funding Opportunities (Texas Global): Texas Global provides a variety of research and teaching grants to support faculty in their international collaborations, enriching the university’s academic mission.
Promotion and evaluation
Promotion & tenure (P&T)
Election to use combined years of service
UT Austin has a process by which faculty members hired as tenure-track Assistant Professors or tenured Associate Professors, with prior full-time academic years of service in an equivalent rank at a prior institution, may elect to count up to three of those years immediately preceding time at UT Austin toward the number of years of effective years in rank required for on-time promotion at UT Austin. See more at COE: Elected Combined Service.
Tenure-track faculty: Extension of the probationary period
Personal circumstances can sometimes keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. More information is available at EVPP: Probationary Period Extensions for Tenure-Track Faculty.
Please talk to your department Administrative Manager for more information.
Faculty reviews
All active faculty are required to complete annual reviews. See an overview of other types of faculty evaluations at COE: Faculty Evaluation > Faculty Evaluations by Track and Rank.
For information on the effects of different types of leave on review clocks, see COE: Faculty Evaluation > Faculty Review Clocks.
The following options are available to faculty for consideration of their reviews:
Impact of Professional Disruptions Statement (COE) - an optional statement that faculty may include in any of their faculty review materials to briefly document the effects that the relevant professional disruption has directly had on faculty workload and professional opportunities and the resulting impact on faculty productivity, performance, and trajectory.
Personal Circumstances Flag (COE) - For professional-track and tenured faculty only. Designates a year within the scope of a multi-year review as having been impacted by personal circumstances. These circumstances may include, but not be limited to, disability or illness of the faculty member, or acting as principal caregiver for a dependent. The notation, but not the reason for it, would be available to review committees and provide context for the flagged year.
Purchasing
Always talk to your department's administrative staff before:
Purchasing something with UT, departmental, grant, or startup funds
Hiring anyone, for any amount of time, to do anything
Offering payment to anyone for any kind of service
Booking travel for either business or personal reasons when UT classes are in session
Travel
Always talk to your department's administrative staff before booking travel for either business or personal reasons when UT classes are in session.
Resources:
Research
Policies
Conflict of Interest policy and training
The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training, visit the Office of Research Support's Mandatory Training for Conflict of Interest.
Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.
Other research policies
College of Education resources
University resources
Office of the Vice President for Research, Scholarship and Creative Endeavors
Free Statistical Consulting (Department of Statistics and Data Sciences)
Supporting students in crisis
Behavior Concerns Advice Line (BCAL) - Call (512) 232-5050 or report online
Faculty Resources (Division of Student Affairs) - Getting help in a crisis, Counseling and Mental Health Resource Guide, Counselors in Academic Residence (CARE), Well-Being in Learning Environments, and more
Resources for students
Counselors in Academic Residence (CARE) - College of Education contact - Counselor officed in SZB who provides clinical services, consultation, and training and workshops in support of COE students
Counseling and Mental Health Center - Provides mental health support through assessment and referral, group and short-term individual counseling, psychiatry and well-being services to the students of UT Austin
Longhorn TIES Neurodivergence Support - provides support for students who identify as neurodivergent
University Health Services - accredited on-campus medical facility serving UT students
Student Outreach and Support - UT Outpost (Dean of Students) - free on-campus food pantry and career closet for UT students
COE Career Closet - offers free business and business-casual clothing to students for job-related opportunities
Conduct resources
Supervising employees
Annual performance appraisals
HOP 5-2310 requires that classified staff and non-faculty professional staff who are appointed 20 hours or more per week for a consecutive 135 days (for example, one long semester) or more receive an annual appraisal. As a best practice, however, any employee who regularly works and is in an expected-to-continue position warrants receiving an appraisal. See Who needs to receive a performance appraisal? for more information.
Resources
Student employees
Tools for managers
Workday: Manager Resources - Workday training materials on timesheets, absence requests, and performance appraisals
Teaching
General information
Grades
Syllabus policy
UT faculty are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the first class day. View EVPP: Your Syllabus at UT Austin to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.
An editable syllabus template is available at Syllabus Template for Modification by Instructors.
Technology/IT
Frequently used applications and systems
College of Education policies
All purchases of computers, Adobe software, and other networked devices must be made through the Information Technology Office (ITO). Please contact your department Administrative Manager and/or procurement staff prior to making any purchase. ITO will purchase, maintain, and manage all computer and mobile-related equipment for the College of Education. The ITO will manage the life cycles for all computer and mobile-related equipment and replace devices that have met the expected life cycle duration.
All computers which utilize the College’s computer data network reserved for faculty, staff, and computer labs must be registered with the College of Education Information Technology Office.
Additional details are available at Policies and Guidelines - College of Education ITO.
College of Education resources
COE: Office of Instructional Innovation (OI2)
OI2 Teaching With Technology Tutorials - See "Teaching With Technology" section - includes tutorials on Canvas, Panopto, and Zoom
University resources
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.