Information for COE Faculty
- Karla Steffen
Faculty: For most matters, your Department Administrative Manager or Chair should be your first point of contact.
Faculty Central is the Office of the Executive Vice President and Provost (EVPP) information hub for faculty, providing access to University policies, instructional resources, information on promotion and tenure processes, research and funding opportunities, employee benefits, faculty-related announcements, and more. Organizational features of the site include a search function, "Resources" library grouped by categories of information, and a "My Favorites" option for users to curate information for quicker access. Read more about Faculty Central at EVPP: Introducing Faculty Central.
The Center for Teaching and Learning’s New Faculty Resources site is another great resource for faculty.
New faculty: The Executive Vice President and Provost’s Faculty Development Office offers New Faculty Launch, a year-long program including in-depth sessions on core topics including research, scholarship, creative endeavors, teaching, mentorship, service, and promotion and tenure, as well as informal social opportunities to meet colleagues across campus. This program is available to all new tenured and tenure-track faculty, and new professional-track faculty appointed at 50% FTE or higher. A kick-off event for the program takes place in August, prior to the first day of fall classes.
See additional resources below.
Jump to section:
Human Resources and Payroll
Employee information
View and update your contact and biographical information: HR: Employee HR Self Service.
Benefits
HR: UT Austin Employee Experience - comprehensive list of services and benefits available to UT employees
Seminar on Retirement - Office of the Executive Vice President and Provost
Leave
COE: Faculty Review Clocks - includes effects of different types of leave on promotion & tenure and review clocks
Tenure-track and full-time faculty may request one semester of modified instructional duties (MID). This arrangement allows classroom teaching duties to be replaced with a pre-accepted alternative work assignment, when personal circumstances temporarily prevent the performance of classroom teaching duties, and when the arrangement is found to be in the interest of the University’s instructional programs. MID is not to be used where sick leave is more appropriate.
Faculty earn sick leave, and should report sick leave use in Workday. See How to Request Sick Leave in Workday.
In the case of one’s own serious health condition, to care for a spouse, child, or parent with a serious health condition, or for the birth and care of one’s own child or the placement of a child for adoption or foster care with the faculty member, Family and Medical Leave may be requested. FML covers premium sharing during the period approved.
Payroll
My Pay Profile - how to set up Direct Deposit, Withholding Elections, and more
Resources
HealthPoint Wellness - includes free weekly virtual yoga classes, events, and more
Policies
University Policies
College Policies
Professional Development
Resources
UTLearn - online and in-person employee training
Mentoring
Promotion & Tenure
Extension of the probationary period (tenure-track faculty)
Personal circumstances can sometimes keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. More information is available at Probationary Period Extensions for Tenure-Track Faculty.
Please talk to your department Administrative Manager for more information.
Purchasing
Always talk to your department's administrative staff before:
Purchasing something with UT, departmental, grant, or startup funds
Hiring anyone, for any amount of time, to do anything
Offering payment to anyone for any kind of service
Booking travel for either business or personal reasons when UT classes are in session
Research
Conflict of Interest policy and training
The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training, visit the Office of Research Support's Mandatory Training for Conflict of Interest.
Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.
Other research policies
College resources
University Resources
Home - Office of the Vice President for Research, Scholarship and Creative Endeavors
The PI Book - Office of the Vice President for Research, Scholarship and Creative Endeavors
Faculty Development - Office of the Vice President for Research, Scholarship and Creative Endeavors
Free Statistical Consulting - Department of Statistics and Data Sciences
Supervising employees
Annual performance appraisals
HOP 5-2310 requires that classified staff and non-faculty professional staff who are appointed 20 hours or more per week for a consecutive 135 days (for example, one long semester) or more receive an annual appraisal.
As a best practice, however, any employee who regularly works and is in an expected-to-continue position warrants receiving an appraisal.
See Who needs to receive a performance appraisal? for more information.
Resources:
Student employees
Tools for managers
Workday: Manager Resources - Workday training materials on timesheets, absence requests, and performance appraisals
Teaching
General information
COE: Faculty Awards (including teaching awards)
Grades
Syllabus policy
UT faculty are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the first class day. View EVPP: Your Syllabus at UT Austin to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.
An editable syllabus template is available at Syllabus Template for Modification by Instructors.
Resources for professional development in teaching
COE Office of Instructional Innovation (OI2) - COE office providing consultation on instructional design, teaching techniques, and educational technologies and resources
See "Teaching With Technology" section for tutorials on tools including, Canvas, Panopto, and Zoom
Center for Teaching and Learning - The University of Texas at Austin
Technology/IT
College technology policies
All purchases of computers, Adobe software, and other networked devices must be made through the Information Technology Office (ITO). Please contact your department Administrative Manager and/or procurement staff prior to making any purchase. ITO will purchase, maintain, and manage all computer and mobile-related equipment for the College of Education. The ITO will manage the life cycles for all computer and mobile-related equipment and replace devices that have met the expected life cycle duration.
All computers which utilize the College’s computer data network reserved for faculty, staff, and computer labs must be registered with the College of Education Information Technology Office.
Additional details are available at Policies and Guidelines - College of Education ITO.
College resources
COE: Office of Instructional Innovation (OI2)
OI2 Teaching With Technology Tutorials - See "Teaching With Technology" section - includes tutorials on Canvas, Panopto, and Zoom
University resources
Apps and programs
Title IX for faculty
See Title IX Office Home for information, resources, and training related to Title IX.
Mandatory reporter policy - SB 212
All employees of the University are mandatory reporters. Per Mandatory Reporters | Title IX Office (utexas.edu):
A mandatory reporter is a UT employee designated by the Title IX Coordinator who is required to report incidents of alleged prohibited conduct under Title IX to the university. This designation applies to all employees in the Title IX Office and all Deputy Title IX Coordinators, as well as certain student employees including, but not limited to, undergraduate and graduate TAs, GAs, GRAs, AIs, RAs, and paid mentors.
Effective January 1, 2020, Texas Education Code 51.252 mandated that "an employee of a postsecondary educational institution who, in the course and scope of employment, witnesses or receives information regarding the occurrence of an incident that the employee reasonably believes constitutes sexual harassment, sexual assault, dating violence, or stalking and is alleged to have been committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident shall promptly report the incident to the institution’s Title IX coordinator or deputy Title IX coordinator." For more information, please visit our SB 212 FAQs.
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In addition, SB 212 will create criminal and employment penalties for employees who do not report incidents of sexual harassment, sexual assault, dating violence, and stalking to a Title IX Coordinator that they have witnessed or received information about. These reporting requirements and penalties went into effect January 1, 2020.
See more at Title IX Office: Mandatory Reporters.
How to file a Title IX report
See Title IX Office: File a Report.
Travel
Always talk to your department's administrative staff before booking travel for either business or personal reasons when UT classes are in session.
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
Frequently Asked Questions
Q. I'm not sure what an acronym means.
A. Try COE: Acronym Dictionary.
Q. I'm concerned a student may be experiencing distress.
A. See COE: Counseling and Support for Students.
Additional resources:
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