Faculty Annual Review
- Karla Steffen
UT policy
Per UT policy, all tenured, tenure-track, and professional-track faculty in all ranks, including those appointed at 0% FTE, are required to submit a report each year of their involvement in teaching, research, and service activities. Only retired or emeritus faculty who are not teaching and professional-track faculty in inactive (F-INA) status are exempt from annual review requirements.
For all faculty who are teaching, Course Evaluation System (CES) ratings and student comments should be reviewed and addressed in the annual evaluation.
Policy:
HOP 2-2151: Annual Evaluation of Faculty > Section VII.C. Annual reviews:
All faculty, tenured and non-tenured, will undergo annual reviews following the Guidelines for Annual Review of Faculty. The review is to focus on individual merit relative to assigned responsibilities.
1. Scheduled Reviews. Evaluation of active faculty will be performed annually. The evaluation may not be waived for any active faculty member but may be deferred in rare circumstances when the review period coincides with approved leave, comprehensive review for promotion, or appointment to an endowed position. No deferral of review of an active faculty member may extend beyond one year from the date of the scheduled review.
Guidelines for Annual Review of Faculty > Definitions:
Active Faculty refers to tenured, tenure-track, and professional-track faculty with an active faculty appointment of any FTE during both the year that the review is taking place as well as during the year under review. This does not include faculty who have notified their supervisor of an upcoming separation (i.e., retirement or resignation) effective the current or following year.
UT guidelines
Detailed annual evaluation guidelines are available at EVPP: Faculty Evaluation > Annual and Comprehensive Periodic Review of Faculty > Guidelines for Annual Review of Faculty.
COE policy and process
Related policy: COE: General Faculty Policies > Faculty Merit Monies Policy
Faculty Activity Report
See Box: COE Faculty Activity Report Process.
The COE requires the online Faculty Activity Report (FAR) as the basis for the annual review of faculty. Early each fall, the Dean’s Office communicates this message college-wide with a reminder sent to each department chair for distribution to the faculty. Each of the College’s five department Budget Councils or Executive Committees has an approved annual review process that requires peer review of T/TT faculty in the broad areas of teaching, scholarship, and service. For this review, the FAR is supplemented with other material specific to the department, e.g., CIS data, syllabi. Recommendations for salary advancement, promotion in rank, tenure, renewal of appointment, or non-renewal of appointment, are based on excellence in performance in these areas.
The final results of the annual evaluation shall be communicated in writing to each faculty member by the department chair. This communication shall advise the faculty member of any areas that need improvement.
Instructions
Access the Faculty Activity Report (FAR) system online. Recommended browsers for the report are Firefox and Google Chrome.
FAR Help and Instructions are available at the online FAR system home page above the academic year.
Instructions are also available at Box: Faculty Activity Report Instructions.
Notes:
FAR no longer displays faculty degrees. UT employees may review and update their own degree information in Workday, at Worker Profile > Career > Education.
Course Instructor Survey (CIS) Ratings only display for academic years from 2015-16 through 2021-22. Current course evaluation ratings can be found on the Explorance Course Evaluations website.
Research data is available for import.
Please send any questions about the FAR or authorization requests for FAR Admin to the Provost’s Office through the Faculty Affairs & Academic Personnel Services Portal.
Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.