Uploading and Sharing Files with Box

Box Cloud Storage

Box cloud storage is a campus-wide service that allows faculty, staff, and students at the University of Texas at Austin to use Box cloud-based file sharing for business use. 


  • Quickly collaborate on documents and safely store  Cat-I data .
  • Have a secure method to share files across campus or across institutions.
  • Easily sync important files between your desktop, laptop, smartphone and tablet device.
  • Keep files current with apps for iOS, Android and Blackberry.

Follow the steps below to use UT's Box Cloud Storage

Step 1 - Create an Account / Login

Sign up for an Account or log in here -  https://utexas.box.com/login

Log in using your UT EID.

Step 2 - Create a folder

To create a folder, click New and select Folder.


Enter the Folder name and click Create.


Folder Requirements

Folders are not required to upload files and the drag/drop feature is available in your home Box folder, just like with any directory

However, sharing large projects is much simpler via Directory sharing than sharing individual files.

Step 3 - Upload a file

To upload a file click the Upload button and choose File.

You can also upload a folder.

You can also drag and drop files to upload.

Step 4 - Share the file 

Once the file upload has completed highlight the file you want to share and click the share button.

Box will auto-generate a link that can be shared. You can click the COPY button to copy the link so it can be pasted on a website or in an email.

You can even email the link directly from Box by clicking on the email icon.

For custom link settings continue to the step below

To set custom link settings click on the LINK SETTINGS button

In the Shared Link Settings window you can do the following:

• Set the link to expire

• Require a password to access the file

• Create a custom link

• Allow the file to be downloaded

To create a custom link check the box next to Publish content broadly with a custom non-private URL

Enter a custom link. The link can not contain any special characters. Only a dash ( - ) is allowed between the words in the link.

See this example: this-is-my-custom-link

Click Save, then the Copy button to copy the link so it can be pasted on a website or in an email.

To learn more about Box watch the video below