Agreement Overview

An Adobe License Agreement was executed in April 2017 and expires April 17, 2020. Under the agreement, the products are broken down under four different licensing scenarios and multiple payment schedules depending on date of purchase.  Those four product breakdowns are:

• Creative Cloud Enterprise (All Apps)- Student (named user).  Named user licenses are tied to individuals and an AdobeID.
• Creative Cloud Enterprise (All Apps)- Faculty/Staff (named user)  Under this contract, Adobe requires that Faculty and staff be on named user licenses. 
• Creative Cloud Enterprise (All Apps)- Lab/Classroom (device).   Device licenses are tied to specific systems.   Under this contract, Adobe allows device licenses only in lab scenarios where a system will have multiple student users.  
• Document Cloud Enterprise (Acrobat Pro)- Faculty/Staff (named user)  This is for faculty and staff that only need Acrobat  Pro.

Creative Cloud Student Licenses (named user)

Three colleges/schools at UT collectively purchased a number of student, named user Creative Cloud licenses from Adobe.  Moody College was a part of this agreement. 

These licenses are being resold to students via the "Personal Use" links on the Campus Computer Store's online portal. Any current student can purchase a 12-month subscription that begins when a license is activated.  For more information on student licensing, see the Moody Technology Blog. 

Creative Cloud Faculty/Staff Licenses (named user)

Five colleges/schools/units at UT collectively committed to annually purchase a number of Creative Cloud faculty/staff licenses for three years. Moody College was a part of this agreement. 

Additional faculty/staff licenses, regardless of CSU, can be purchased with university funds for the period from the date of purchase through April 17, 2020. 

Departments and Units in the Moody College will contact Moody Technology Services for licensing and installation.  The Moody Tech Team will add and assign named user accounts using the Adobe Enterprise web tools and will maintain a Smartsheet of active users, organized by department. 

Here is the workflow for installing Adobe Creative Cloud on a a computer using an Adobe Named User account

Adobe Creative Cloud Managed Licensing and Installation Workflow

The annual bill for renewal comes due every April until 2020 and will be paid centrally by the Moody College with VT6 corrections to departmental accounts for their the portion of faculty/staff named licenses.  Current pricing is based on the date when licenses are purchased following this pricing schedule.  

• September 1, 2017 and March 31, 2018, the price per license is $112.50
• April1, 2018 and April17, 2018, the price per license is $90.00
• April18, 2018 and March 31, 2019, the price per license is $67.50
• April1, 2019 and April17, 2019, the price per license is $45.00
• April 18, 2019 and March 31, 2020, the price per license is $22.50

In order to minimize the number of VT6 transactions, we are asking Moody departments to provide lists of users who need Adobe CC annually. Each March will inform a new VT6 for the year of those that have enrolled in the intervening months. The goal is to limit VT6 corrections to once a year. (If using a grant account, please let us know the account's end date so we can process a VT6 before then).

There are efforts underway to have this agreement's pricing set up with Campus Computers and UT Market.  As these UT Market changes unfold, this purchasing method may change from the VT6 method to the standard UT Market shopping experience and those changes will be outlined here.  If this new model goes through, a slight increase in the prices listed above will be required to cover the administrative costs incurred by Campus Computers

In summary staff members need to have their department Admins send scott calhoun scott.calhoun@austin.utexas.edu an email with the department billing account # to be billed, plus an email and an EID of the person needing the software

Creative Cloud Lab/Classroom Licenses (device)

Four colleges/schools/units collectively committed to annually purchase a number of licenses (device) for three years.  Moody College was a part of this agreement. 

Additional lab/classroom licenses, regardless of CSU, can be purchased with university funds for the period from the date of purchase through April17, 2020.  The Moody Technology Team manages the licensing and installation of Adobe CC in Moody computer labs.  Device licenses only apply to open, multi-user computer labs and not to research labs.  Device licensing follows the purchasing schedule below.

• September 1, 2017 and March 31, 2018, the price per license is $62.50
• April1, 2018 and April17, 2018, the price per license is $50.00
• April18, 2018 and March 31, 2019, the price per license is $37.50
• April1, 2019 and April17, 2019, the price per license is $25.00
• April 18, 2019 and March 31, 2020, the price per license is $12.50

Acrobat Pro Faculty/Staff Licenses (named user)

For Moody faculty and staff who only need Acrobat's functionality and nothing else from the Creative Suite, Adobe offers an Acrobat Pro DC (Document Cloud) license for named users.  As of mid-September 2017 the Moody College does not have any Acobat Pro DC only users.

The Dell Medical School committed to annually purchase 120 Acrobat Pro faculty/staff licenses for three years.   Additional faculty/staff licenses, regardless of CSU, can be purchased with university funds for the period from the date of purchase through April17, 2020. 

The pricing schedule for Acrobat Pro DC is:

• September 1, 2017 and March 31, 2018, the price per license is $50.00
• April1, 2018 and April17, 2018, the price per license is $40.00
• April18, 2018 and March 31, 2019, the price per license is $30.00
• April1, 2019 and April17, 2019, the price per license is $20.00
• April 18, 2019 and March 31, 2020, the price per license is $10.00

In summary staff members need to have their department Admins send scott calhoun scott.calhoun@austin.utexas.edu an email with the department billing account # to be billed, plus an email and an EID of the person needing the software