Event Planning Resources

NEW! America To Go (ATG)

This new e-catering platform simplifies the process of procuring catering and dining options, offering a wide range of choices from trusted local vendors. To support the campus community in making the most of this service, this dedicated webpage should be used as a centralized guide.  

Whether you're planning an event or managing a department’s catering needs, this resource hub will assist you in navigating the America To Go platform with ease and efficiency.

America To Go Platform Demo - Get Started (YouTube)

Resources

• America To Go Access via UT Direct 

• Frequently Asked Questions

• Ordering and Payment Reference Guide

• Active Vendor List (New)

• Catering Procurement Guidelines

• Official Vendor Support Letter

Submitting America To Go Invoices for Payment

All payments are paid to America To Go (ATG) and they will pay the restaurants and caterers by the 30th of each month.

Payment requests must include the following documentation:

1. ATG Invoice

2. ATG itemized order from restaurant or caterer

3. Approved OOEF

4. Vendor ID: 2838BVUI

5. Mail Code: 002

6. Contract Number: 2024_5051

Submit for payment via Invoice Payment Request (Jira).

Need Assistance?

America To Go Customer Service

customerservice@americatogo.com

866.ATG.TOGO

UT Market team for UT Direct ATG program issues:

purchasing-utmarket@austin.utexas.edu

Working with a vendor outside of UT-Austin?

Prior to booking vendor service or contract

• Vendor must be in UT's payment system to pay them. Follow instructions to Search for Vendor in UT Payment System (EID required). If vendor is not in the system, submit a Vendor Set up Request Form. Please visit Vendor Set up Request - PIF and Direct Deposit for help.

• Provide the Texas Sales and Use Tax Exemption Certification when booking services.  

• All Contracts and other legal agreements requiring signatures must be submitted through JIRA no less than two months prior to event. Employees do not have authorization to sign any contract or accept terms and conditions. 

Using one of the following items may require additional authorization, budget consideration, or special handling by EVPP Business Services.