Promotion and Tenure Review

TABLE OF CONTENTS

Purpose

To provide College of Liberal Arts-specific guidelines, templates, and resources to our departments (faculty candidates, faculty committee members, chairs/directors, and especially, department staff responsible to help assemble our faculty promotion files).

Definitions

GG, or Guidelines: UT General Guidelines for Promotion; there are separate documents for TTT and PTF promotions. (see also EVPP site)

TTT: Tenured or Tenure-Track Faculty

PTF: Professional-Track Faculty

Staff: department staff working on file                                        

Cand: promotion candidate                                      

Chair: department chair(s)                                                    

BC/EC: department faculty governing body members (see also Governance)

COLA: COLA HR Team

Dean: Interim Dean Sosa

EVPP: Provost’s Office staff and/or one or more Provosts

Guidelines and Templates

The COLA Promotion and Tenure Dossier Guidelines and sample documents assist faculty and staff to compile and catalog all documents related to the promotion file.  They are based on the Provost Guidelines, and the Provost Office's General Guidelines should be considered the overall source for promotion process and policy.  Some practices described in our checklist apply to our college only.  If you have any questions or seek clarification, please do ask us!

Note: These documents are provided as a guideline for Liberal Arts faculty and departmental administrative staff only.

All items are COLA-specific docs/versions, unless otherwise noted in parentheses:

COLA Professional-Track Faculty Promotion Guidance

• This document outlines general expectations and best practices related to professional-track faculty seeking promotion in rank within the College of Liberal Arts. IMPORTANT: This does not contain updated promotion procedures or requirements – it is a general introduction to the process for PTF.

25-26 Promotion File Names and Content

***IMPORTANT: Please do not use the EVPP "Dossier Prep" guides, as they will not include COLA-specific requirements.

• Tenured and Tenure-Track Candidates

• Professional-Track Candidates

25-26 COLA Promotion Guides

Note: These college-specific process guides are companions to the Provost's General Guidelines (x 2) and will continue to be updated as errors are discovered (or if/when visual aids, FAQs, or similar information seems helpful to add); the cover page of each Guide includes the version date. 

Please let Ann K know when you find any mistakes, or if/when you find specific procedures confusing. Thanks!

• Tenured and Tenure-Track Promotion Guide  Last updated: 8/8/25 (clarified timing of BC/EC statements added to file)

• Professional-Track Faculty Promotion Guide  Last updated: 8/8/25 (clarified timing of BC/EC statements added to file)

Templates 

• List of Potential Promotion File Reviewers (COLA)

• Summary of Reviewers chart  (EVPP)

• CIS and CES Averages Report (COLA) 

• CV Template updated!

• Five Most Significant Works in Rank (EVPP)

• List of Peer Teaching Reviewers (EVPP)

• Peer Teaching Observation Guidelines (EVPP) 

• Outlets Table (EVPP)

• Promotion Candidate File Check 

• List of Ineligible Voters (COLA)

• Sample Postdocs Mentored [can also be used as general template for placeholders, memos, etc.]

• Solicitation Letter Templates (for External or Internal Letters of Reference): Please use the letters on the Provost’s website.

• Stages of Publication definitions  updated!

Procedures