Student Records

The Graduate Program Coordinator keeps current student files. You must keep your latest contact information up to date with the university on the Student Records page with the university.

Student records include all educational records except for directory information and are not public records. Directory information is defined as “a student’s name, local and permanent addresses, electronic mail addresses, UT EID, telephone listing, place of birth, major field(s) of study, participation in officially recognized activities and sports, weight and height if a member of an athletic team, dates of attendance, enrollment status, degrees, awards and honors received (including selection criteria), the most recent previous educational institution attended, job title and dates of employment when employed by the University in a position that requires student status, and other similar information. Other similar information includes a student’s classification and expected date of graduation and student parking permit information.” This information can be restricted by the student, and can be done so here (UT Direct link, EID needed for login).

Student records are governed by FERPA, or the Family Educational Rights and Privacy Act. It is a federal law that pertains to the release of and access to educational records. The law, also known as the Buckley Amendment, applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA applies to personally identifiable information in educational records. This includes items such as the student’s name, names of family members, addresses, personal identifiers such as Social Security numbers and personal characteristics or other information that make the student’s identity easily traceable. The University may disclose personally identifiable information from an education record only under the condition that all requirements are met in 34 CFR Part 99, Family Education Rights and Privacy. In short, once you enroll as a student, university employees cannot give out your information to anyone other than you, unless you grant others access (like your parents or your spouse). You can find out more about FERPA here.

In addition, please make sure all information is correct in Workday.

If you would like your email changed on the MS&E student listserv, please contact the Graduate Program Coordinator.