Costume Studio Orientation

Owned by
Tanya M Olalde
Last updated: Apr 19, 2024
7 min read

 Costume Studio events & File Sharing

  • We use Google Calendars
    • All fittings, meetings, parties, etc. will be found there
  • You will use Microsoft excel, word, etc. So you will need to have it on your device. You can purchase it at the UT bookstore for a great price.
  • You will be added to the appropriate Costume folders on UT Box

Safety & Security

Building Access

  • M-F Winship Office Staff Hours 8-5
    • Main Office and Office suite, WIN 1.142/WIN 1.144
    • BACS access only from 5pm-10pm
    • Building is closed to the public Sat & Sunday but is accessible to faculty, staff, and grads via BACS access.
  • Winship is CLOSED and ALARMED 2am-6am. NO ONE IS ALLOWED IN THE BUILDING DURING THESE HOURS
  • Call UT Police if leaving after doors are alarmed
  • Remember the dock/ “big” door is alarmed too! If you need to open the loading dock door call (512) 471-4441 then press 9 for a non-emergency operator)
  • DON’T PROP DOORS OPEN!

Winship Emergency Plan:

  • Know your EXIT options! (See signs posted on all entrance/exit doors)
  • Fire alarms/central meeting place-East Mall by MLK statue
  • Weather- stay low & away from windows/shelter in westernmost stairwell. “Turn around, don’t drown!”
  • Shooter- Run/Hide/Fight: visit UT Police site for helpful info (see link below in Safety & Emergencies)

Safety & Emergencies

Keys

  • Key slips are issued by the building manager Nathan Harper nathan.harper@austin.utexas.edu
    • Provide him with the rooms/facilities you need access to and your EID. He will notify you when your key slip is available.
    • Take key slip to the Lock & Keys in the Services Building
    • Keys to locked Costume Areas are located in the Lockbox in staff office
      • Holds keys that are not assigned to grad students. (Jewelry cabinets, offices, wardrobe room, dye room, stock, etc.)
      • See a staff person if you need to check one out. They MUST be returned.
    • DO NOT LOAN YOUR KEYS TO ANYONE!!!!!!

Studio Care & Supplies

Studio Introduction

MASKS ARE STRONGLY ENCOURAGED BUT NOT REQUIRED

  • This is a professional work space
    • Students please use headphone for media
    • TA’s please be aware of the noise level of your students
  • General studio hours are 9am-6pm M-F
  • The Studio is a shared workspace:
    • Costume Studio Staff
    • Graduate Costume Technology Students
    • Graduate Costume Design Students
    • Undergraduate Costume Students
    • Classes 314 and 324P (taught by graduate students)
  • All costume graduate and undergrad students are assigned a personal drawer to store personal items or projects. If you don’t have one but believe you should, see a staff member.
  • If you are working after hours, alone or with only a few other people, please lock the studio doors for safety.
  • Last person to leave should check and turn off all irons & lights, close doors within studio, and lock outer doors

 

Studio Care and Supplies

  • Double doors
  • Light switches
  • Fuse box
  • 314 and 324P TA class supplies
    • TA’s are responsible for keeping these drawers
    • Any additional supplies you need and don’t have please ask
    • Please don’t store supplies used by the entire studio here
  • Extra sewing machines
  • Tailoring supplies
  • Trims: take your time to look for what you need. Most of the time it is there, it’s just hard to locate if you are skimming too fast
  • Assigned student drawers
    • Things tend to go missing around here so keep your personal belongings locked up or stored away
  • Lower student cubbies
    • Please have students in your classes store their bags and belongings here when they are in class to keep them out of the way
    • Nothing else should be stored here at any other time
  • Grad Costume Tech Spaces
    • Kitchen: Graduate student sink/dining area is your responsibility to maintain and keep clean
    • Shared machines: Keep area clean and report any machine or shop issues IMMEDIATELY to staff, including staff machines that you may use after hours
    • Irons: filters, water, make sure they are turned on and off properly, last person in the shop must check all irons before leaving
    • Graduate costume tech student projects storage cubbies

***Please use rack dividers to label your section in the cubbies and keep it organized***

  • 314/324P class tables
    • This is a shared work space when class is not in session, please keep organized and clear at all times outside of class time
  • Notion Supply Wall/ Drawers:
    • Supplies are not for personal or class project use, unless it is for production
    • Do not keep supplies at your table. Put things back for everyone’s use
    • If you cannot find something, ask a staff member
    • If you use the last of something or open the last from overstock, inform a staff person IMMEDIATELY
  • Fabric stock
    • If there are at least two UNCUT yards of fabric, it can be stored on a bolt.
    • All fabric should be secured with ties or calamari loops.
    • Smaller amounts of scrap fabric should be neatly bundled, tied off, and put in fabric drawers.
    • Anything too small to cut a vest back out of, recycle
    • Please put fabric away in the proper location. Flat bolts on top, tied bundles in drawers, etc. Please roll fabric tightly when bundling them to save space in drawers. Use calamari.
  • Crew laundry cart
    • Do not put anything on this cart without drapers (Poua and Sarah) knowledge/permission
    • This cart is used for crew work. If you put anything on here that we don’t know about it will not get done/prioritized accordingly. If we see something that doesn’t belong it may even get tossed or restocked.
  • Staff area tables, machines, irons, cubbies, light switches
  • Fitting rooms Small and Large
  • Dress forms storage and Guidelines
  • Costume Labeling Drawers- Labeling Guidelines
    • Follow labeling guidelines and use appropriate supplies
    • Printed labels, label ribbons, and oak tags
    • Dry cleaning pens are for label use only
    • Use a pencil or frixion pen on oak tags please!

Sustainability Initiatives/Disposal of Items

  • Fabric Scraps
    • Small scraps of any material that would otherwise be thrown in the trash
    • No yardage means nothing over 36"
    • Specialized to our space only
    • Bins found at ground level below the Thread bay
  • Recycling-https://facilitiesservices.utexas.edu/divisions/support/zero-waste/waste-hierarchy#recycling
    • Glass, aluminum, paper/cardboard, hard plastics with any # in the triangle
    • A good rule to remember is, "No soft plastics, no Styrofoam, nothing smaller than your fist" in Recycling.
    • Bins are found paired with Trash cans around the Studio and Winship
  • Soft Plastics Recycling
    • Plastic envelopes, delivery bags, grocery bags, ziplock, garment bags, plastic film
    • Specialized to our space only
    • Bin (large, circular grey, labeled "Plastic Only") found across the Dye Room near the Packing Area
  • Compost
    • Food waste, including meat/bones/dairy, paper towels/napkins, pizza boxes, compostable containers (marked with a triangle and "PLA" underneath)
    • Specialized to our space only
    • Small Bin located near fridge by staff offices (dumped weekly)
  • Landfill
    • Coated cardboard, used tissues, used masks, plastic utensils, items smaller than your fist that can't be recycled
    • Bins are found paired with Recycling cans around the Studio and Winship
  • Sharps Disposal
    • broken/damaged needles, pins, razors, scissors, etc.
    • red boxes are located around the studio.
  • Hazardous Disposal
    • Please see Tanya Olalde (Crafts Supervisor) for information on hazardous disposal

Craft & Dye Room Use

Craft Room, Supplies, & Tools:

  • The craft room office is not a shared workspace. If you need to use an item or tool that is in the room, ask permission to use the item.
  • We are in the process of setting up a shared craft workspace in front of the freight elevator.
  • Most craft supplies are located in grey cabinets in the hallway. Everything is labeled.
  • Some supplies and tools are locked up for safe keeping. Ask Tanya if you cannot find something you need.

Dye Room

  • Dye Room use is by appointment only
    • Email Tanya to request a time slot.
    • A key to the room can be checked out from the staff lock box.
    • We can discuss if any training is needed for use of supplies and equipment.
  • You must have been fit tested for a respirator to dye or use toxic products
    • Information on how to purchase and get tested for a respirator will be emailed to you soon.
  • Always keep the room locked
  • It is a shared space. Please clean up after your project.

Respirator Fit Testing

  • Graduate and Undergraduate Student Employees

    • The Costume Shop will arrange for medical assessments and fit testing through UT’s Occupational Health Program.
    • Medical evaluations are reassessed every 3 years and fit testing is repeated annually. See “Respirator Medical Assessment and Fit Testing” document for more info.
    • Graduate student employees are highly advised to purchase their own respirators and cartridges
    • Undergraduate student employees required to have respirators will have respirators and cartridges supplied by the department

Costume Stock

Costume Stock

Costume Stock Supervisor: Desiree “Dezi” Humphries

Desiree.humphries@austin.utexas.edu

Cell: 512748526

Who can use costume Stock?

  • Graduate Costume Design students (and their assistants) will have access to pull items for main stage productions as needed
  • Graduate Costume Tech Students needing to borrow items for Draping and Tailoring projects.
  • None Costume students by appointment

Costume Stock Protocol

  • Access:
  • In the past all costume graduate students were issued a key to costume stock. Now we will have a key (or a set) that will be checked out. If you wish to check out the key check in with costume shop staff beforehand.
  • Covid:
  • UT cannot require masking on campus but it is strongly encouraged

Costume Restock

  • Costumes that were worn for shows or projects be washed and/or sanitized before they are restock.
  • Shows are struck by student workers, the wardrobe supervisor or shop staff.
  • Personal projects are restocked or placed on the restock racks located in the basement or in the shop

*A note about class projects: Every year there are beautiful works made in classes such as tailoring and draping. They are sometimes left in stock. While we appreciate your craft please do not assume we will want to keep it in stock. Please ask costume staff before restocking any personal projects. While our Stock is very big there is only so much space./*

What if there’s a class project and a friend really really wants to borrow something?

They have to make an appointment. Please do not lend out your keys.

What about non-Costume faculty?

  • Faculty can inquire about borrowing costumes in advance by emailing Dezi.

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