Read the instructions carefully before initiating the submission process. Failure to do so may result in unnecessary frustration.
The completed signed request for your Final Oral Examination needs to be delivered to the Graduate School, Main 101, two weeks before the scheduled exam. You will need to begin this DocuSign submission process at least 3 weeks before your scheduled date.
Inform your committee members and your Graduate Adviser that a Request for Final Oral Examination Form will be sent via DocuSign before you begin the submission process. They will receive an email from "Jeffrey Grimes via DocuSign" (dse@docusign.net) confirming your petition to schedule a Final Oral exam with your committee.
The DocuSign PowerForm will require that you enter the names and email addresses of all your committee members, your Graduate Adviser and yourself.
For all UT committee members, including the Graduate Adviser, you will need to enter their email addresses in the form of EID@eid.utexas.edu—where EID is the eid of the member. You can find a faculty’s EID by doing a search in the UT Directory. Example: ci254@eid.utexas.edu
For non-UT members, you will only enter the email address that they provided for you. Example: aprofessor@ucla.edu.
Supervisor
Name
EID@eid.utexas.edu
Co-Supervisor or Member 2
Name
EID@eid.utexas.edu
Member 3
Name
EID@eid.utexas.edu
Member 4*
Name
EID@eid.utexas.edu
*PLEASE NOTE: If a member will NOT be in attendance, (virtually or physically), please list them as Member #4. By listing them as member #4, this will allow the member to check-off their absence.
Members 5-7 (only if applicable)
Graduate Adviser
Name
EID@eid.utexas.edu
Final Oral exam details as agreed upon by your committee:
Date:
Time:
Room:
*The room for your defense can be reserved using the C&I Seminar and Conference Room reservations form.
Click the link below to begin the DocuSign submission process.
NOTE: Do not begin the process until you have all the information noted above. Stopping before reaching the end will create abandoned documents in the DocuSign system. Abandoned forms cannot be accessed again and you will have to start over.
DocuSign Request for Final Oral Examination PowerForm Link:
http://links.utexas.edu/tkjypb
Post-submission
DocuSign will automatically forward the form to your Graduate Coordinator. They will have an opportunity to ensure that the committee members information was submitted correctly. The form will then be sent to all committee members for their eSignature. The Graduate Adviser will be the last one to eSign.
You will receive an email from DocuSign when all signers have completed the signing process. Click the View Completed Document link in that email. When the document opens on the DocuSign website, click the download button at the top of the document. Select the “Combined PDF” option and save the document to your computer. A combined document includes the form and the certificate of completion. The certificate provides a full audit trail of your DocuSign transaction.
***PLEASE NOTE: Due to COVID-19 all defense scheduling paperwork must be submitted electronically to the Graduate School at gradstudentsvcs@austin.utexas.edu
Print the form (pages 2-3) and submit to the Graduate School, MAI 101. Be sure to follow the rest of the instructions on page 1 of the form.
Contact your Graduate Coordinator if you have any questions about or problems with this DocuSign process.