For additional information pertaining to all types of university employees (not just faculty), see COE: Separation and Retirement.
Termination
Tenure-Track Faculty
Termination of tenure-track faculty is usually the result of the promotion process for an Assistant Professor or Instructor who was not promoted, but appointed for a final terminal year. Faculty who will be appointed for a terminal year are notified during the promotion process. After the terminal year the faculty member will be removed from the budget and the funds released.
APS prefers that Workday termination BPs be submitted no more than one month prior to the separation date.
After the faculty has been notified that they will not be reappointed, the Academic HR Partner should process the Termination in Workday. A copy of the written notification including effective end date of the appointment should be attached to the business process.
Prior to processing the termination, staff will also need to end any additional employment via an End Additional Job BP.
For faculty members with endowments, APS will end the endowment in VIP as part of their review of the termination BP. The endowment end in VIP will then push to Workday and end the associated endowment in Workday.
If a faculty member is involved in Sponsored Research, the Terminate business process will prompt the Complete Termination Questionnaire for Faculty sub-process. The Termination Questionnaire will request the following details: