Process in which a Compliance report (Excel Spreadsheet) is retrieved from the UTLearn Training Standard Reports system. Performed bi-monthly.
Summary: Admin locates 4 Core Compliance Courses, runs progress summary for each course, consolidates data into one spreadsheet, and sends reports by email to Training Manager and Senior Data Analyst
The training tab in the Reports screen has a ton of useful reports that might help when locating specific and detailed transcript information. Explore these when you are requested to look for specific training that is tracked on UTLearn.
Tip
UTLearn times out if you are inactive for more than a few minutes. Simply refresh the page or visit another section of the site, then return to your original mission!
Best Practice
Custodial Services Department ID #: 4500007. Enter this number in the ID field to quickly find Facilities Services Custodial Services. Failure to identify the correct department will result in bad data. That is a mega no-no.
Tip
Keyword Searches:
CW 101 - Introduction To The Compliance & Ethics Program.
CW 121 - Sexual Misconduct Prevention.
CW 123 - Equal Employment Opportunity (EEO).
CW 170 - Information Security Awareness
Next Steps
Combining data from all four core reports helps the Data Analyst who will in the next step add crafts, date of hire, and job title. This information is further filtered by you to eventually communicate to individual crafts, trainers, and BSS/BALS/Managers when employees are non-compliant.