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Setting up a hybrid meeting in UTA 5.522 isn't an easy task. Here is how to make it happen.

Prerequisite: Come to the room at least 30 minutes prior to the meeting. Setup is complicated and is a difficult task. (Perhaps "Setup is complex and requires attention to details. It's not difficult, you just have to pay attention)

Quick Checklist

     

 

PRESENTER

MEETING HOST

AUDIENCE IN THE ROOM

  • Bring your own laptop. Do not use room computer.
  • Connect to projector via HDMI cable or adapter.
  • Enter meeting room setup by Meeting Host.
  • Mute speakers and set microphone volume to zero.
  • Open Powerpoint and share the screen. Then start the presentation (Presenter view with notes will work)
  • Bring your own laptop.
  • Connect to the Owl equipped in the room via USB-A cable or adapter.
  • Setup meeting room. Make sure presenter and remote attendants have link.
  • Set the Owl as speaker & microphone.
  • Do not forget to Record meeting if desired
  • Mute speakers and set microphone volume to zero if you intend to connect to the online meeting room while present in the physical meeting.


Schema Diagram

Details

Presenter

  • Set-up should look like this. Plug in HDMI cable (may use white USC-C adapter). On the Crestron terminal (small touch screen on the table), select "HDMI".

           

  • Enter online meeting room. (Mute your microphone and speakers.) Set as mute, and also make sure to turn the microphone volume to zero. You can do so on your own computer, or in the meeting application.


    (Computer)Sound → set to 0                                          (ZOOM) Audio Setting → Microphone → set to 0                                               (Teams) You can mute and turn off microphone on entrance to meeting, or... 

   .          

        (Teams) You can also open More → Setting, and edit audio setting. 

       


  • Open Powerpoint, and share screen.                                      

           (ZOOM)                                                                                                                                                          (Teams)                      

            



  • Start presentation in"Presenter View" mode.

     

Meeting Host

  • Connect the Owl to the laptop by USB-A cable or with USB-C adaptor. Power cord of the Owl should be plugged in.

     

  • Create meeting room and set the Owl as the speaker and microphone.
  • Scenario 1: When Owl is not connected:

          (Zoom)                                                                                                                   (Teams)


         


  • Scenario 1: When Owl is connected:

          (Zoom)

  • To enable Owl 360 degree view:

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