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Administrative Manager 512-475-7504 | jolie.cota.flink@austin.utexas.edu SEA 1.432A |
Department Administration - Manage and supervise department administrative team
- Support Chair, maintain calendar
- Facilitate Chair, committee & faculty meetings
- Provide agenda, meeting minutes & action items
- Evaluate and recommend improvements to systems, process and procedure
Academic Administration - Course scheduling, Course inventory, Course catalog
- Course Evaluation Surveys (formerly CIS)
- Final exam scheduling
- Grade representative
Account Management - Annual Department and Graduate Program budget
- Account balances
Faculty Support - Hiring and on-boarding
- Promotion and tenure
- Reviews and evaluations
- Travel and professional development awards
- Undergraduate student work appointments
HDFS May Term - Contracts & requirements
- Texas Global contact
- Scholarships
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Senior Administrative Associate 512-472-0869 - erin.machell@austin.utexas.edu SEA 2.448 |
Building & Office Operations
- Mail & packages, receiving receipts
- Key & badge access
- Room reservations
- Directories & listservs
- Facilities, equipment maintenance, annual inventory, surplus requests
- Website & HDFS wiki updates
- Fire & Safety contact
- Mange office moves & renovations
Purchasing
- Understanding and communicating purchasing policies; developing purchasing procedures for faculty and students
- Department ProCard
- Travel authorizations and reimbursements for faculty, current students, visiting speakers, faculty recruits
- Tango
- Event Purchasing (OOEFs)
- Docusign Unit Contact
- Stock office supplies & course materials for faculty
Research Administration - Space use management & audits
- Research/lab space maintenance
- Lab project manager training, liason between project managers and business services
- HDFS Equipment/IT coordination (Research freezer, software)
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Graduate Program Administrator 512-471-5190 - black@austin.utexas.edu GEA 129
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Graduate Program Administration
- First point of contact for graduate student and graduate program matters such as registration, tuition, fellowships, travel awards, funding, TA assignments, program milestones
- Liaison between Graduate Program, the Department, the Office of Graduate Studies, CNS, the International Office, Human Resources
- Assist grad advisor and various grad committees in scheduling, preparing, reporting for meetings, provide data requests
- Maintain graduate student records, student handbook, alumni database and placement
- Take lead in graduate program events, orientation, graduate student events
Academic Employment and Funding - Process TA/GRA appointments, tuition payments, fellowships/awards
- Graduate student conference travel awards
Admissions and Recruitment Coordination
- First point of contact for prospective student matters, application questions, work closely with graduate admissions and recruitment committees
- Develop and organize campus visit events
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