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External hard drive data inventory

External hard drive data inventory

Owned by Karadkar, Unmil P
Last updated: Nov 16, 2016 by Lorraine A Dong
Table Row No.Disk

Record Type

(Hyperlinked to Finding Aid when applicable)

DescriptionPhysical FormatHD LocationFormatSeriesCount

Filename Template

(as files exist on the disks)

Normalized filename templateComments
11Patient recordsRolls of microfilms labeled Roll 100 to Roll 189Microfilm

disk1/originals/1of6/Roll_nnnx/frames

  • nnn: 100-189
  • x = A-F for nnn=100,
  • x = empty for all other nnn
  • exception: Roll_102, and Roll_103A
TIFF5255438

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
5_roll-nx_y.tif
  • n: 100-189
  • x = A-F for n=100,
  • x = empty for all other n
  • exception: Roll_102, and Roll_103A
  • y: 1 - 255438

If all files from all Roll_nnn folders were to be combined the last ones to be written will overwrite the previous ones.

Lorrie: Probably correspond to reels 1.100 to 1.189 (did not see derivatives for these)

22Patient recordsRolls of microfilms of patient records. Roll_001 to Roll_024Microfilmdisk2/Roll_[001-024]/framesTIFF567270

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
5_roll-n_y.tif
  • n: 1 - 24
  • y: 1 - 67270

If all files from all Roll_nnn folders were to be combined the last ones to be written will overwrite the previous ones.

Lorrie: Correspond to reels 1.1 to 1.24

32Patient recordsRolls of microfilms of patient records. Roll_209 to Roll_233 

disk2/Roll_[209-233]<sp><n1>-<n2>/frames

  • <sp>: single blank space
  • <n1>: last name of first patient in the records in current roll
  • <n2>: last name of last patient in the records in current roll
TIFF578285

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
5_roll-n-l1-l2_y.tif
  • n: 209 - 233
  • l1: last name of first patient
  • l2: last name of second patient
  • y: 1 - 78285

If all files from all rolls folders were to be combined the last ones to be written will overwrite the previous ones.

Lorrie: Correspond to reels 1.209 to 1.233

42Patient records

Box of microfilm rolls.

  • Roll_190 to Roll_203,
  • Roll_205 to Roll_208,
  • Roll_212 to Roll_221
 

disk2/Box 9_Batch 2/Roll_nnn/frames

  • nnn: 3-digit number from the following inclusive ranges:
    • 190-203,
    • 205-208,
    • 212-221
TIFF580383

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
5_box-9-batch-1-roll-n_y.tif
  • n: 190-203, 205-208, 212-221
  • y: 1 - 80383

ALERT: Roll_212-Roll_221 are common with Roll_[212-221] in CSH/disk2/Roll_[209-233]


Lorrie: Crowley naming for Roll_212 to Roll_221 is wrong. Should be numbered consecutively from 3.4 to 3.13. Roll_190 through Roll_208 correspond to reel 1.190 through reel 1.208.

52Patient recordsBox of microfilm rolls. EMPTY.NONEdisk2/Box 10_Batch 1NONE5NONENONE EMPTY
63Patient recordsRolls of microfilms of patient records. Roll_025 to Roll_066 disk3/Roll_[025-066]/framesTIFF5113009

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 

If all files from all rolls folders were to be combined the last ones to be written will overwrite the previous ones.

Lorrie: Probably correspond to reels 1.25 to 1.66 (did not see derivatives for these)

73Patient recordsRolls of microfilms of patient records. Roll_234 to Roll_265 

disk3/Roll_[234-265]<sp><n1>-<n2>/frames

  • <sp>: single blank space
  • <n1>: last name of first patient in the records in current roll
  • <n2>: last name of last patient in the records in current roll
TIFF595087

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 

If all files from all rolls folders were to be combined the last ones to be written will overwrite the previous ones.

Lorrie: Probably correspond to reels 1.234 to 1.265 (did not see derivatives for these)

84Board minutes6 Volumes, 1870-1937 disk4/originals/Board_Minutes/1_[37-42]TIFF13057

01_xx_yyyy.tif

  • xx: 37-42
  • yyyy: 4-digit, 0-prefilled number
 File names are unique across system.
94Patient RegistersPatient registers (1946-1956)? (digital? or bound volume?)disk4/originals/Patient_Registers/5_1_12TIFF5954

05_01_12_xxxx.tif

  • xxxx: 4-digit, 0-prefilled number
  
104Patient RegistersWard books (1924-1957) disk4/originals/Patient_Registers/5_2_[1-6]TIFF5955

05_02_0n_xxxx.tif

  • n: 1-6
  • xxxx: 4-digit, 0-prefilled number
  
114Patient RegistersIndexes of patients disk4/originals/Patient_Registers/5_3_[1-10]TIFF51893

05_03_nn_xxxx.tif

  • nn: 01 to 10
  • xxxx: 4-digit, 0-prefilled number
  
124Patient RegistersRecord of furloughs, discharges, escapes, and deaths (1923-1944) disk4/originals/Patient_Registers/5_4_[1-2]TIFF51004

05_04_0n_xxxx.tif

  • n: 1-2
  • xxxx: 4-digit, 0-prefilled number
  
134Patient RegistersFamily correspondence and deaths, 1926-1945 disk4/originals/Patient_Registers/5_5_[1-16]TIFF5639

05_05_nn_xxxx.tif

  • nn: 01 to 10
  • xxxx: 4-digit, 0-prefilled number
  
144PhotosBuildings, 1885-1998, n.d. 

disk4/originals/Photos/<dir>

dir:

  • 6_1_1-6_1_78/
  • 6_1_79-6_1_192/
  • 6_1_193-6_1_401/
  • 6_1_402-6_1_552/
  • 6_1_553-6_1_655/
TIFF6656

6_1_xxx.tif

  • xxx: 3-digit, 0-prefilled number
  • range: 001-655
 Extra file '6_1_610a.tif'
154Photos

Staff, 1908-1998, n.d.): 

 

disk4/originals/Photos/<dir>

  • 6_2_1-6_2_452/
  • 6_2_453-6_2_732/
TIFF6736

6_2_xxx.tif

  • xxx: 3-digit, 0-prefilled number
  • range: 001-732
 

Extra files:

  • 6_2_250a.tif,
  • 6_2_481a.tif,
  • 6_2_610a.tif,
  • 6_2_671a.tif
164PhotosPatients, activities, and procedures, 1904-1981, n.d. 

disk4/originals/Photos/<dir>

dir:

  • 6_3_1-6_3_42/
  • 6_3_43-6_3_497/
  • 6_3_498-6_3_995/
TIFF6996

6_3_xxx.tif

  • xxx: 3-digit, 0-prefilled number
  • range: 001-995
 

Extra file:

  • 6_3_762a.tif

Lorrie:

6_3_839 through 6_3_995 need to be renumbered as "6_3_951" through "6_3_1107"
175Patient registersRegisters, 1866-1933 disk5/5_1_[4-6]TIFF5180

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
  
185Patient registersRegisters, 1933-1942 disk5/5_1_8TIFF5254

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
  
195Patient registersRegisters, 1942-1968 disk5/5_1_[10-17]TIFF52112

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
  
205Patient registersRegisters, 1975-1977 disk5/5_1_21TIFF599

xxxx.tif

  • xxxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
  
215Patient registersRecords of return from parole, family care and special hospitalization, return from family care and special hospitalization, escapes, and return from escape, 1939-1969 disk5/5_4_[3,4]TIFF5828

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
  
226Patient registersRegisters, 1967-1977 disk6/originals/5_1_[18-20]TIFF5572

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
  
237Patient registersCommitment papers from LoV, 1896-1907 

disk7/Box<sp><bbb>/02b_xx_nn/

  • <sp>: single blank space
  • <bbb>: 055-107
  • xx: 55-107
  • nn: ranges from 01 to 15, but for some folders the upper bound is less than 15
TIFF516426

02b_xx_nn_dddd.tif

  • xx: 55-107
  • nn: ranges from 01 to 15, but for some folders the upper bound is less than 15
  • dddd: 4-digit, zero-prefilled number
 No PDFs as mentioned in Lorrie's inventory spreadsheet
248Annual reportsneed more info  

disk8/Box 4/<subdir>

<subdir>:

    • 2_001_00[1-7]
    • 2_001_012
    • 2_003_00[1-8]
    • 2_003_037
TIFF210130

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
258Annual reports  need more info 

disk8/Box 5/Annual Report/<subdir>

<subdir>:

  • 2_001_0[08-10,27,42,44]
  • 2_002_0[04,05,07-17,19]
  • 2_003_0[09-11,13-36,38]
  • 2_004_00[1-4]
TIFF2 2624

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
268Annual reports   need more info 

disk8/Box 5/Commonwealth of Virginia/<subdir>

<subdir>:

  • 2_001_0[11,12,36-39]
  • 2_002_003
TIFF2  349

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
278Annual reports  need more info 

disk8/Box 5/Mental Health/<subdir>

<subdir>:

  • 2_001_0[13-26,28-35]
TIFF2 987

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
288Annual reports  need more info 

disk8/Box 5/Misc/<subdir>

<subdir>:

  • 2_001_04[0-1]
  • 2_002_00[1,2,6]
TIFF2 291

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
298Board minutes  need more info 

disk8/Box 6/<subdir>

<subdir>:

  • 01_0[00-36]_0nn
    • nn: ranges from 01-49, but the upper bound itself ranges from 1 to 49
TIFF1 3566

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
308Financial statements  need more info 

disk8/Box 7/<subdir>

<subdir>:

  • 4_001_0[01-20]
  • 4_002_00[1,2]
  • 4_003_0[01-13]
TIFF4 1352

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
318CSH History need more info 

disk8/Box 8/<subdir>

<subdir>:

  • 7_001_0[01-09]
  • 7_002_0[01-51]
  • 7_003_00[1-9]
  • 7_004_00[1-4]
  • 7_005
  • 7_006_0[01-44]
TIFF7648

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
328Newsletters  need more info 

disk8/Box 9/<subdir>

<subdir>:

  • 8_001_0[01-59]
  • 8_002_0[01-18]
  • 8_003_[001-195]
  • 8_004_0[01-24]
  • 8_005_00[1-3]
  • Fall_19[58-67]
  • Spring_19[59-68]
  • Summer_19[59-67]
  • Winter_19[59-68]
TIFF8 2841

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
339Patient registersCentral Lunatic Asylum 1-4830, 1968-1903 

disk9/5_001_00[1-3]

TIFF51963

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
349Patient registersRegister of Patients by Counties & Cities; From Oct. 1 1918 to -, 1870-1949 disk9/5_001_007TIFF5504

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
359Patient registersNo. 3:  Register of Patients by Counties and Cities from July 1, 1941, 1941-1958 disk9/5_001_009TIFF5516

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
3610Annual reports  need more info 

disk10/missing-issues-box5/Box 5/Commonwealth of Virginia/<subdir>

<subdir>:

  • 2_001_0[11,36-38]
  • 2_002_003
TIFF2 196

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
  • Note 1
  • 2_001_0[11,36-38] is common with "CIA-data/disk8/Box 5/Commonwealth of Virginia/2_001_0[11,12,36-39]" in Table Row No. 26 of this table.
  • 2_002_003 is also common with CIA-data/disk8/Box 5/Commonwealth of Virginia/2_002_003" as above.
3710Annual reports  need more info disk10/missing-issues-box5/Box 5/Mental Health/2_001_0[13-35]TIFF2 987

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
  • Note 1

  • Common folders with CIA-data/disk8/Box 5/Mental Health/2_001_0[13-26,28-35] as in Table Row No. 27 above

3810Annual reports  need more info 

disk10/missing-issues-box5/Box 5/Misc/<subdir>

<subdir>:

  • 2_001_04[1,2]
  • 2_002_001
TIFF2 236

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
  • Note 1

  • Common folders with CIA-data/disk8/Box 5/Misc/2_001_04[0-1], and CIA-data/disk8/Box 5/Misc/2_002_00[1,2,6] as in Table Row No. 28 above

3910Annual reports  need more info disk10/TIFF/5_1_[18-20]TIFF2 572

xxxx.tif

  • xxxx: 4-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
  • Note 1
     
  • Common with disk6/originals/5_1_[18-20] in Table Row No. 22 above
    • Are re-scans
     
4011Annual reports  need more info disk11/002_005_00[1-3]TIFF2 850

xxxxx.tif

  • xxxxx: 5-digit, zero-prefilled number
  •  repeating in each directory (overwrite alert)
 
4112Patient registers  need more info 

disk12/Admission Register/005_001_02[2-7]/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF5 
  • TIFF: 1142
  • PDF: 273
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 005_001_02[2-7]_xx.pdf
      • xx: 2 digit number going from 01 to number of PDFs the file's parent directory was divided up into 
 
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4212Patient registers  need more info 

disk12/Admission Register - Census/005_006_00[3-5]/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF5 
  • TIFF: 169
  • PDF: 38
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 005_006_00[3-5]_xx.pdf
    • xx: 2 digit number going from 01 to number of PDFs the file's parent directory was divided up into
 
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4312Patient registers  need more info disk12/Census/005_006_00[1,2]/<TTTT>

 

<TTTT>:

  • PDF
  • TIFF

TIFF, PDF

5 
  • TIFF: 479
  • PDF: 63
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 005_006_00[1,2]_xx.pdf
    • xx: 2 digit number going from 01 to number of PDFs the file's parent directory was divided up into
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4412Patient registers  need more info 

disk12/Discharges/005_004_005/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF5 
  • TIFF: 810
  • PDF: 53
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 005_004_005_xx.pdf
    • xx: 01-53
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4512Photos  need more info 

disk12/Panoramic Folder/006_007_001 to 006_007_004/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF6 
  • TIFF: 8
  • PDF: 1
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF File: 006_007_001 to 006_007_004_01.pdf
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4612Patient registers  need more info 

disk12/Paroles/005_004_006/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF5 
  • TIFF: 728
  • PDF: 52
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 005_004_006_xx.pdf
    • xx: 01-52
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4712Photos  need more info 
  • disk12/Photographs/006_001_656 to 006_001_766/06_01_656 to 06_01_724/<TTTT>
  • disk12/Photographs/006_001_656 to 006_001_766/06_01_725 to 06_01_766/<TTTT>
  • disk12/Photographs/006_002_733 to 006_002_791/06_02_733 to 06_02_790/<TTTT>
  • disk12/Photographs/006_002_733 to 006_002_791/06_02_791 to 06_02_824/<TTTT>
  • disk12/Photographs/006_003_839 to 006_003_950/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF6 
  • TIFF: 668
  • PDF: 11
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • <dirname>_xx.pdf
      • xx: 2 digit number going from 01 to number of PDFs the file's parent directory was divided up into
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives

Lorrie: The 6_3 TIFFs in this HD are labeled "00001" through "00230" rather than "6_3_839" through "6_3_950." There are two files (e.g., 00001.tif and 00002.tif) for every physical photograph because Crowley scanned the fronts and backs.

4812Patient registers  need more info 

disk12/Record of Furloughs, Discharges, Escapes, Deaths/005_004_007/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF5 
  • TIFF: 444
  • PDF: 62
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 005_004_007_xx.pdf
    • xx: 01-62
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives
4912Annual reports  need more info 

disk12/Statistical Reports/002_005_00[1-3]/<TTTT>

<TTTT>:

  • PDF
  • TIFF
TIFF, PDF2 
  • TIFF: 850
  • PDF: 45
  • TIFF Files:

    • xxxxx.tif

      • xxxxx: 5-digit, zero-prefilled number
      •  repeating in each directory (overwrite alert)
  • PDF Files:
    • 002_005_00[1-3]_xx.pdf
    • xx: 2 digit number going from 01 to number of PDFs the file's parent directory was divided up into
 
  • Note 1
  • Multiple TIFFs combined into PDF files
    • Assumption: the PDFs are NOT derivatives

Note 1:

The folder breakdown mentioned in Lorrie's spreadsheet doesn't match with what's on the disk (Lorrie: there was an error on the finding aid - there are in fact 9 items under 7_1, not 5 as originally stated, probably due to additional items being added to the sub-series at a later time)

Note 2:


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