Requisition Procedures

Technology Services collaborates with faculty, staff, and administrators to discuss their technology plans. Let us know your vision for your program or course, and the Tech Team will assist you in determining the specifics. Our mission is to support all computing and technology needs for the College. As such, all computer-related purchases must receive pre-approval from the Tech Team.

Please be aware that the College of Communication Technology Team cannot support equipment that was not reviewed and approved prior to purchase. This ensures that the ordered items meet the users' requirements. During our review, we assess various factors such as network interfaces, cables, and compatibility with existing equipment or plans. Additionally, pre-purchase reviews allow the Tech Team to anticipate the arrival of new equipment. Since members of the Tech Team participate in various University-wide technology committees, it is essential for us to maintain a comprehensive understanding of the College's technology acquisitions.

The Tech Team may also recommend products that are already in use within the College. Standardizing equipment helps streamline support by allowing the team to concentrate on a more manageable range of hardware. Moreover, this approach fosters collaboration among colleagues who may share experiences or lend supplies when needed.

To request a quote for IT equipment or software, please submit an IT Request via our Moody ticketing portal: 

https://services.moody.utexas.edu

Here's what we need to know about your purchases:

Owner/Custodian Information:

The requisition process begins with gathering essential information about the asset owner

The information we will require to process your purchase will include the following:

• Name of faculty or staff member requesting the purchase.

• Faculty/Staff EID

• Faculty/Staff Email

• Nam, EID, and the requestor's email (such as department admin or unit manager).

• Name of CIP, if applicable

• Funding Account

• Equipment deployment location

Departmental tech purchases and deliveries should be made to CMA 3.104, Purchasing and Ship-to Center: U-645.  The address for which is: 

Please note that we will seek approval from the department administrator before forwarding a quote to the purchasing team responsible for your acquisition. To facilitate a smooth process, we kindly ask that the requestor discuss the IT purchase with the department administrator beforehand to ensure they are aware of the upcoming purchase request.

In situations where the helpdesk staff has recommended a hardware replacement, the assigned technician will reach out to the department for approval, copying the patron on the correspondence to keep all parties informed.

Grant Review

All technology equipment purchases made with grant funding must be approved through the Moody Grants office. Purchasers should contact the grants team for approvals on all sponsored grant-funded accounts. FYA, a copy to the grants team can accomplish this at the requisition stage in the UT Market/PO process. The Grants office may require the principal investigator(s) to provide justification on specific items.

Moody IT Receiving Spreadsheet

Check the status of IT purchases received at CMA 3.104 Purchasing Centers here:   Moody Tech Receiving BOX Folder

The purchaser can use the above Excel online link to quickly check an item's receipt status with the Moody IT team and record the purchasing receipt ID. Entries are arranged by the UT Purchase Order number. The date received is not recorded until all items on a line are received.