Purchase Orders

Please note: prior approval must be obtained before any purchases are made. All purchase orders must be final approved *before* your order is placed with the vendor. Reorders require a new purchase order. Please contact the UGS Business Team (ugs.business@austin.utexas.edu) with any questions.

Dollar Range

Solicitation Process

Who is responsible?

$14,999 or less

Select best value by comparing different vendors' prices - no bid required

Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.)

$15,000 - $49,999

Requires a minimum of three informal bids

The bidding opportunity is not required to be publicly posted
Vendors may submit their bids to departments via mail, email, or fax
Departments must forward bids to the UGS Business Office for PO creation
Departments must obtain a minimum of three written bids
Departments should make a good-faith effort to include at least one bid from a certified HUB vendor

Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.)

$50,000 - $1M

Requires formal bid/proposal - Please contact UGS Business Office for procedures

Consult with UGS Business Office