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For prospective hires at the rank of Research Professor, pre-approval is required from EVPP. This approval must be granted before the PAR can be approved. See Pre-review requirement for Research Professor rank on this page.
PAR process
Responsible party | Step | Action |
|---|---|---|
Department | 1 | Before beginning, the department should determine the most appropriate track and rank for the prospective faculty member, based on their education level and experience. See EVPP: Research Faculty Titles. Contact COE-FacultyAffairs@austin.utexas.edu with questions. |
2 | If faculty member will be hired to the rank of Research Professor, EVPP pre-approval is required before proceeding. Do not proceed until EVPP approval has been confirmed. If approved, include documentation of pre-approval in the PAR packet. | |
3 | Complete recruiting or posting exemption request as appropriate. | |
4 | Process a faculty job requisition in Workday, ensuring there are sufficient openings for the hire. | |
5 | a) Process FPR in DEFINE. See COE: PAR - T/TT Electronic Document Processing Guide b) Collect all required supplementary documentation listed at COE: PAR - Supplementary Documentation Checklists > Research faculty hires | |
6 | a) Approve completed FPR (DEFINE PAR document) forward to COE Faculty Affairs. b) Forward completed but unsigned PAR packet as a single PDF to COE-FacultyAffairs@austin.utexas.edu. PAR packet should include all documentation listed on the tab "PAR documentation checklist" on this page, in the order described. If financial commitments beyond academic salary (example: relocation) are included in the PAR/offer letter, cc the department accountant/Cost Center Manager. | |
COE Faculty Affairs | 7 | a) FPR and PAR packet review. b) PAR routed for signatures in DocuSign. |
8 | After PAR is fully-signed in DocuSign, COE Faculty Affairs provides College-level approval of the FPR and adds approval comments in DEFINE. Final approval of research faculty PARs is at the Provost’s Office level. | |
9 | COE Faculty Affairs emails copy of PAR packet to the department Administrative Manager. | |
Department | 10 | Upon receipt of the fully-signed PAR packet, the department may send an offer letter to the candidate. Note that all PAR information is thoroughly reviewed in the Provost’s Office to ensure compliance, and if errors are found, corrections will still need to be made even if the contract has been signed by the faculty candidate. Research faculty PARs are also reviewed by VPR. |
11 | Administrative Manager submits signed PAR packet and signed offer letter to APS via ServiceNow: APS/Faculty Affairs requests help ticket. | |
APS | 12 | APS reviews and accepts PAR and signed offer letter and pushes the hire to Workday. |
Department | 13 | The department is responsible for maintaining all research faculty personnel files, including PARs and offer letters. |
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After the offer letter has been signed by the candidate, the Administrative Manager should upload the signed letter to the same Faculty Affairs & Academic Personnel Services Portal help ticket on which they submitted the PAR. Once APS has processed the signed offer letter, they will push the hire to Workday.
The department is responsible for maintaining research faculty personnel files, including PARs and offer letters.
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