Content Comparison

Department

1

Before beginning, the department should determine the most appropriate track and rank for the prospective faculty member, based on their education level and experience. See EVPP: Research Faculty Titles. Contact COE-FacultyAffairs@austin.utexas.edu with questions.

2

If faculty member will be hired to the rank of Research Professor, EVPP pre-approval is required before proceeding. 

Do not proceed until EVPP approval has been confirmed. If approved, include documentation of pre-approval in the PAR packet.

3

Complete recruiting or posting exemption request as appropriate.

4

Process a faculty job requisition in Workday, ensuring there are sufficient openings for the hire.

5

a) Process FPR in DEFINE. See COE: PAR - T/TT Electronic Document Processing Guide

b) Collect all required supplementary documentation listed at COE: PAR - Supplementary Documentation Checklists > Research faculty hires

6

a) Approve completed FPR (DEFINE PAR document) forward to COE Faculty Affairs.

b) Forward completed but unsigned PAR packet as a single PDF to COE-FacultyAffairs@austin.utexas.edu. PAR packet should include all documentation listed on the tab "PAR documentation checklist" on this page, in the order described.

If financial commitments beyond academic salary (example: relocation) are included in the PAR/offer letter, cc the department accountant/Cost Center Manager.

COE Faculty Affairs

7

a) FPR and PAR packet review. 

b) PAR routed for signatures in DocuSign.

8

After PAR is fully-signed in DocuSign, COE Faculty Affairs provides College-level approval of the FPR and adds approval comments in DEFINE.Final approval of research faculty PARs is at the Provost’s Office levelto FPR document in DEFINE and approves forward to APS.

9

COE Faculty Affairs emails copy of submits PAR packet to the department Administrative Manager.

Department

10

Upon receipt of the fully-signed PAR packet, the department may send an offer letter to the candidate.

Note that all PAR information is thoroughly reviewed in the Provost’s Office to ensure compliance, and if errors are found, corrections will still need to be made even if the contract has been signed by the faculty candidate. Research faculty PARs are also reviewed by VPR.

11

Administrative Manager submits signed PAR packet and signed offer letter to APS via ServiceNow: APS/Faculty Affairs requests help ticket.

APS

12APS for approval via ServiceNow: APS/Faculty Affairs requests help ticket.

APS

10

APS reviews PAR and forwards to the Vice President for Research (VPR) for final review and approval.

VPR

11

VPR reviews PAR and provides final approval. If approved, this is communicated to COE Faculty Affairs.

COE Faculty Affairs

12

After both APS and VPR have approved the PAR, offer letter is sent to candidate. Offer may be extended only after receiving approval from VPR.

Department

13

Department forwards signed offer letter to COE Faculty Affairs

COE Faculty Affairs

14

Signed offer letter is uploaded to same ServiceNow ticket as for the PAR and uploaded to the faculty member’s personnel folder on Box.

APS

15

APS reviews and accepts PAR and signed offer letter and pushes the hire to Workday.

Department

1316

The department is responsible for maintaining all research faculty personnel files, including PARs and offer letters.