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Phase 1:  Prior to search

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Keep records of where and how the job posting is shared. The Search Committee Chair(s) must complete the Appointment Process Summary and share with the department Administrative Manager for inclusion in the PAR (hiring request) packet. Note that question #3 of the form asks for a) a list of all journals, periodicals, etc. where the posting was placed, and b) citation of any other recruiting channels used including personal contacts, letters to other departments, professional meetings, etc. 

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Where are UT Austin faculty positions posted?

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What College resources are available to help with advertising our posting?

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titleClick to expandfor COE Faculty Search Social Media toolkit info

In collaboration with the COE Marketing and Communications (MarCom) team, all faculty have access to the COE Faculty Search Social Media toolkit to help promote COE’s open tenure/tenured track positions. This toolkit provides you with ready-to-use social media images, suggested captions, and easy-to-follow guides to help you share these opportunities organically on Instagram, Facebook, X, and LinkedIn.

Why this matters: By using these branded visuals and content, we strengthen our collective voice and reinforce our community’s goals. Your participation is key in amplifying our faculty searches and showcasing the collaborative spirit that defines our brand.

 View the Toolkit

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  1. Search committee chair seeks ongoing consultation with Senior Associate Dean regarding applicant pool and recruitment efforts.

  2. Search committee narrows the pool of candidates for Zoom interviews, or equivalent.

    1. Search committee may wish to use a selection matrix. See COE: Evaluating Candidates in Faculty Searches > Selection Matrix.

    2. Training on evaluating applications in Interfolio is available at Interfolio: Evaluating Applications.

  3. Search committee conducts video interviews with semifinalists.

    1. See COE: Evaluating Candidates in Faculty Searches > Interviewing.

  4. Search committee narrows the semifinalist list to two or three potential on-campus interview candidates.

    1. If any of the finalists are non-U.S. citizens, the department should schedule a meeting for the candidate with Texas Global - International Student and Scholar Services during their on-campus visit. See more at COE: International Hiring.

  5. Search committee chair writes On-Campus Interview Request Memo. Note that some items included in the On-Campus Interview Memo will also be used in the Appointment Process Summary for the PAR, the hiring documentation processed by the department Administrative Manager. Either:

    1. Download and use a copy of Template: COE On-Campus Interview Request Memo, or

    2. Write a memo including all of the information listed below:

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On-Campus Interview Request Memo

  1. Search committee membership

  2. Search committee meeting dates

  3. Job posting/position description

  4. Summary description of recruiting efforts

  5. Search process description

  6. Interfolio report of the pool demographic characteristics (see Interfolio Reports Access & Instructions)

  7. Candidate evaluation criteria from position description and review process

  8. Table of video interview candidates including:

    1. Name

    2. Basis for selection

    3. Affiliation

    4. Experience

    5. Publications

    6. Grants

    7. Other search criteria

  9. Interview questions

  10. Full description of possible on-campus interview candidates that includes strengths and areas of continued growth

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  1. Evaluations are collected by the search committee from faculty and students: evaluation forms, written or verbal feedback to committee members, search chair, department chair; or any other evaluative information.

  2. Search committee deliberates and makes a hiring recommendation.  Based on their review, they may recommend: (a) one candidate, (b) more than one candidate (rank-ordered), or (c) no candidate.

  3. Search committee chair writes Hire Recommendation Summary Report and submits to the department chair. The report should include the following information:

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titleClick to expandfor Hire Recommendation Summary Report contents
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Hire Recommendation Summary Report

Summary report includes:

A. Search committee’s and department chair’s/chairs' (independent) assessment of each finalist’s strengths and weaknesses, including:

  • how each candidate would add to program area(s), department(s) and College

  • how well each candidate fits the criteria for selection

  • how the final selection was made

  • final vote

B. Summary of faculty and student feedback for each candidate including more specifically:

  • a paragraph for each candidate describing faculty feedback

  • a paragraph for each candidate summarizing student feedback

  • any evaluation forms, written or verbal feedback to committee members, search chair, department chair(s), or any other evaluative information

C. Final hiring recommendation of the search committee which must include a rationale for the decision and can include the recommendation to hire:

  • one candidate or

  • more than one candidate with the list rank-ordered, or

  • no candidate

College-Wide hires: Recommendations from the search committee also includes identification of possible departmental affiliations and reference checks. It is expected that a college-wide search would identify potential affiliations with more than one department.

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