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Department chair submits a search request to the Dean for approval, with a cc to the department Administrative Manager, including the position title and rank and draft job description.
If the Dean approves the search request, the department chair submits a proposed search committee and search chair (include at least one T/TT faculty member from outside of the department)
Once the search committee is approved, the department chair appoints the search committee, and the department chair and/or search committee creates a job posting.
Search committee chair submits posting for approval by Senior Associate Dean. Include the following:
Boilerplate language about the college, signature impact areas, and funding
For an example of boilerplate language, go to: Box (access restricted) > COE HR - Faculty HR > All Departments Faculty Recruiting XX-XY > Job posting template and example
Box folder access requests can be sent to COE-FacultyAffairs@austin.utexas.edu
List of required and preferred qualifications for junior and senior level positions
If the Senior Associate Dean approves, the department Administrative Manager submits the posting in Interfolio and assigns appropriate Interfolio roles to search committee members. See COE: Interfolio > Posting a position in Interfolio for instructions.
COE Faculty Affairs receives a notification requesting approval of the Interfolio posting and will forward a copy of the posting to the Senior Associate Dean for approval. If approved by the Senior Associate Dean, COE Faculty Affairs will approve the posting forward.
The Interfolio job posting routes to APS for final-approval.
Once approved by APS, Administrative Manager publishes the posting and makes it available to applicants. See COE: Interfolio > COE posting process.
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Advertising the position
Keep records of where and how the job posting is shared. The Search Committee Chair(s) must complete the Appointment Process Summary and share with the department Administrative Manager for inclusion in the PAR (hiring request) packet. Note that question #3 of the form asks for a) a list of all journals, periodicals, etc. where the posting was placed, and b) citation of any other recruiting channels used including personal contacts, letters to other departments, professional meetings, etc.
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Where are UT Austin faculty positions posted?Positions created in Interfolio are pushed automatically to the UT Faculty Careers web site, and then scraped out to the Chronicle of Higher Education, and HigherEdJobs when they meet all of the following parameters:
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If international applicants are being considered
Additional recruiting requirements must be satisfied in order to sponsor an employee for employment-based Lawful Permanent Residency.
The U.S. Department of Labor requires that employers sponsoring non-U.S. citizens for permanent residency (via the EB-2 Advanced Degree Professionals category of I-140 Petitions) have posted at least one ad (print or online) in a national, professional journal for at least 30 calendar days. Departments should keep this in mind if international candidates will be considered for hire. Documentation of start and end dates of the ad, as well as the text of the ad, will be required for permanent residency applications.
For more information, see the following:
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Texas Global: Hiring International Employees
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Texas Global: Sponsoring Faculty and Staff for Permanent Residency
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Faculty Search Promotion and Social Media Toolkit
In collaboration with the COE Marketing and Communications (MarCom) team, all faculty have access to the COE Faculty Search Social Media toolkit to help promote COE’s open tenure/tenured track positions. This toolkit provides you with ready-to-use social media images, suggested captions, and easy-to-follow guides to help you share these opportunities organically on Instagram, Facebook, X, and LinkedIn.
Why this matters: By using these branded visuals and content, we strengthen our collective voice and reinforce our community’s goals. Your participation is key in amplifying our faculty searches and showcasing the collaborative spirit that defines our brand.
Additional advertising options
Departments may wish to share their job postings more widely. Additional advertising options are listed below. Note that some services require a fee.
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