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  1. Search committee chair seeks ongoing consultation with Senior Associate Dean regarding applicant pool and recruitment efforts.

  2. Search committee narrows the pool of candidates for Zoom interviews, or equivalent.

    1. Search committee may wish to use a selection matrix. See COE: Evaluating Candidates in Faculty Searches > Selection Matrix.

    2. Training on evaluating applications in Interfolio is available at Interfolio: Evaluating Applications.

  3. Search committee conducts video interviews with semifinalists.

    1. See COE: Evaluating Candidates in Faculty Searches > Interviewing.

  4. Search committee narrows the semifinalist list to two or three potential on-campus interview candidates.

    1. If any of the finalists are non-U.S. citizens, the department should schedule a meeting for the candidate with Texas Global - International Student and Scholar Services during their on-campus visit. See more at COE: International Hiring.

  5. Search committee chair writes On-Campus Interview Request Memo. Note that some items included in the On-Campus Interview Memo will also be used in the Appointment Process Summary for the PAR, the hiring documentation processed by the department Administrative Manager. 

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On-Campus Interview Request Memo

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  1.  Either:

    1. Download and use a copy of Template: COE On-Campus Interview Request Memo, or

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    2. Write a memo including all of the information listed below:

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On-Campus Interview Request Memo

  1. Search committee membership

  2. Search committee meeting dates

  3. Job posting/position description

  4. Summary description of recruiting efforts

  5. Search process description

  6. Interfolio report of the pool demographic characteristics (see Interfolio Reports Access & Instructions)

  7. Candidate evaluation criteria from position description and review process

  8. Table of video interview candidates including:

    1. Name

    2. Basis for selection

    3. Affiliation

    4. Experience

    5. Publications

    6. Grants

    7. Other search criteria

  9. Interview questions

  10. Full description of possible on-campus interview candidates that includes strengths and areas of continued growth

  1. At least three business days prior to meeting, search committee chair sends the materials listed below in a single email to the Dean, with a cc to the Senior Associate Dean, the department Administrative Manager, Claire Bush, and COE-FacultyAffairs@austin.utexas.edu. The Office of the Dean EA will upload the materials to Box.

    1. Completed On-Campus Interview Request Memo

    2. CVs of all proposed finalist interviewees

    3. CVs of all semi-finalists

  2. Search committee chair and department chair meet with the Dean and Senior Associate Dean for review. Dean reviews on-campus interview list for approval.

  3. If approved by the Dean, candidate interviews are scheduled through the hiring department. On-campus schedules are created, including both an interview with the Dean, and a meeting with the Associate Deans. The Associate Deans will block time for this purpose.

  4. Job talks are advertised by the department broadly across all COE departments.

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