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Phase 1: Prior to search

After first discussing

Responsible party

Step

Action

Center director

1

Discuss the proposed search with and obtain approval of the Associate Dean for Research and Graduate Studies (ADRGS)

and obtaining their approval, the center director requests

.

2

Request a copy of the COE Research Faculty Job Posting Template from their academic department Administrative Manager.

3

Center Director drafts

Draft a job posting based on the COE template and shares with the ADRGS and Senior Associate Dean for review

.If the ADRGS and Senior Associate Dean approve, the center director sends the posting to the academic department Administrative Manager. The Administrative Manager submits the

and approval.

4

Send posting to academic department administrative manager (AM).

Department AM

5

Submit posting in Interfolio and

assigns

assign appropriate Interfolio roles to search committee chair and search committee members. Upon submission, posting routes in Interfolio to COE Faculty Affairs.

For instructions, see:

  1. COE: Interfolio for Administrative Staff > COE posting process

  2. COE: Interfolio for Administrative Staff > Assigning Interfolio roles to search committee members

Job posting routes to

COE Faculty Affairs

for review and College-level approval. If approved by the ADRGS and Senior Associate Dean, the posting routes to APS for final approval.Once approved by APS, Administrative Manager publishes the posting and makes

6

Review posting and obtain Senior Associate Dean approval.

APS

7

Final review and approval of posting in Interfolio.

Department AM

8

Publish final-approved posting in Interfolio and make it available to applicants. See COE: Interfolio for Administrative Staff > COE posting process.

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Where are UT Austin faculty positions posted?

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Important: Keep records of where and how the job posting is shared. The Search Committee Chair(s) must complete the Appointment Process Summary and share with the department Administrative Manager for inclusion in the PAR (hiring request) packet. Note that question #3 of the form asks for a) a list of all journals, periodicals, etc. where the posting was placed, and b) citation of any other recruiting channels used including personal contacts, letters to other departments, professional meetings, etc. 

Positions created in Interfolio are pushed automatically to the UT Faculty Careers web site, and then scraped out to the Chronicle of Higher Education, and HigherEdJobs when they meet all of the following parameters:

  1. Position has been submitted for approval, reviewed, and approved by an Administrator in Interfolio

  2. Must be "Open" - today's date is on or after the position's Open Date and before the Close date at 12:00 EST (unless set to "Until filled" or "Set not to close")

  3. Not Archived (a setting in position management)

  4. Has a position status of "Accepting Applications"

If international applicants are being considered

Additional recruiting requirements must be satisfied in order to sponsor an employee for employment-based Lawful Permanent Residency.

The U.S. Department of Labor requires that employers sponsoring non-U.S. citizens for permanent residency (via the EB-2 Advanced Degree Professionals category of I-140 Petitions) have posted at least one ad (print or online) in a national, professional journal for at least 30 calendar days. Departments should keep this in mind if international candidates will be considered for hire. Documentation of start and end dates of the ad, as well as the text of the ad, will be required for permanent residency applications.

For more information, see the following:

Advertising the position

COE Faculty Search Promotion and Social Media Toolkit

All faculty have access to the COE Faculty Search Social Media toolkit. While the toolkit materials were designed to help promote COE’s open tenure/tenured track positions, search committees may wish to contact the COE Marketing and Communications (MarCom) team for help adapting them for use in research faculty searches. This toolkit provides ready-to-use social media images, suggested captions, and easy-to-follow guides to help you share these opportunities organically on Instagram, Facebook, X, and LinkedIn.

Why this matters: By using these branded visuals and content, we strengthen our collective voice and reinforce our community’s goals. Your participation is key in amplifying our faculty searches and showcasing the collaborative spirit that defines our brand.

 View the Toolkit

Additional advertising options

Departments may wish to share their job postings more widely. Additional advertising options are listed below. Note that some services require a fee.

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