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Pay Plan and Job CodesEach position at the university is assigned a title and job code, and many positions have a set salary range based on the position description. Before posting a position, you must determine the appropriate job profile. There are also some job classifications that require prior approval or that are restricted for use. Additional information can be found here. Your HR Partner can also assist you with identifying the correct job profile to use. Posting the PositionStaff positions that are 20 hours or more for longer than 4.5 months (135 days) require recruitment. Your unit’s HR Partner will assist with posting the position to Workday. Fill out the Hiring Request Form or send your HR Partner a document that contains all of the relevant information for the posting. If your unit is not directly supported by COE HR, your HR Partner may have a different recruitment form. Reviewing Candidates in Workday
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Interviewing CandidatesPrior to interviewing candidates for the position, it is recommended that the manager form a selection panel and selection matrix. A selection panel is a team who conducts interviews and recommends top candidates for the position. A selection matrix is a tool to help objectively compare an applicant’s qualifications to the position’s required qualifications and functions. Guidance on forming a selection panel and selection matrix can be found here. Managers should aim to keep interviews as consistent as possible across different candidates. This means asking the same questions and keeping a consistent interview format (remote vs in person) for each candidate. Below are some additional resources on forming interview questions and best interview practices. Hiring PreferenceSome candidates may be designated as having a hiring preference in Workday. These candidates are entitled to a preference in employment over other applicants for the same position who do not have greater qualifications. Below are the types of hiring preferences:
Reference ChecksBefore making an offer to a candidate, it is important to conduct reference checks. Similar to interviews, managers should keep reference checks as consistent as possible. It is best practice to contact at least two previous employers for each finalist and to ask the same questions in each reference check. Additional guidance for conducting reference checks can be found here. |
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