About the College of Education

Human Resources and Payroll

Employee information

View and update your contact and biographical information: HR: Employee HR Self Service.

Benefits/insurance

• HR: UT Austin Employee Experience - comprehensive list of services and benefits available to UT employees

• HR: New Employee Resources

• HR: Benefits Overview

• HR: Benefits

• HR: Summer Insurance Coverage for Faculty

• UT System: Your UT Benefits

• UT System: Active Employee Insurance

• Blue Cross and Blue Shield of Texas: Coverage and Benefits - University of Texas

Payroll/taxes

• Calculation of Federal Employment Taxes

• My Pay Profile - how to set up Direct Deposit, Withholding Elections, and more

• Payroll Info

• Understanding Your Workday Payslip

Leave

• EVPP: Faculty Leaves & Related Policies

• EVPP: Guide for Faculty Who Are Expecting a Child

• COE: Leave and Modified Assignments Overview - Faculty

• COE: Faculty Leave Types and Benefit Impacts

• COE: Faculty Review Clocks - includes effects of different types of leave on promotion & tenure and review clocks

• Family Medical Leave (FML)

  • In the case of one’s own serious health condition, to care for a spouse, child, or parent with a serious health condition, or for the birth and care of one’s own child or the placement of a child for adoption or foster care with the faculty member, Family and Medical Leave may be requested. FML covers premium sharing during the period approved. 

  • FML online request for employees

  • FML - entering absence in Workday for approved hours

• Modified Instructional Duties

  • Tenure-track and full-time faculty may request one semester of modified instructional duties (MID). This arrangement allows classroom teaching duties to be replaced with a pre-accepted alternative work assignment, when personal circumstances temporarily prevent the performance of classroom teaching duties, and when the arrangement is found to be in the interest of the University’s instructional programs. MID is not to be used where sick leave is more appropriate.

• Sick Leave - Faculty

  • Faculty earn sick leave and should report sick leave use in Workday. See How to Request Sick Leave in Workday.

Retirement

• HR: Retirement Program Options - Faculty may choose either the Teacher Retirement System (TRS) or Optional Retirement Program (ORP), both described at that link under “Mandatory Retirement Programs”

• EVPP: Seminar on Retirement

• UT System: UT Retirement

Other resources

• Faculty Ombuds Office

• Faculty & Staff Resources

• HealthPoint Wellness - includes free weekly virtual yoga classes, events, and more

• HealthPoint Work/Life Balance Services

• HR: Employee Services & Campus Resources

• Lactation/Quiet Rooms

Policies

University Policies

• Campus Carry

• Conflict of Interest, Conflict of Commitment, and Outside Activities (HOP 5-2011)

• Handbook of Operating Procedures (HOP)

• Faculty Residency (HOP 2-2030)

• Public Access to Course Information (HB 2504)

• Regents' Rules and Regulations - UT System

• Student Conduct and Academic Integrity - Dean of Students

• Title IX

College Policies

• General Faculty Policies

• Research-Related Policies

• Service-Related Policies

• Teaching-Related Policies

• Workload Policies

• Information Technology Office Policies

Title IX for faculty

See Title IX Office Home for information, resources, and training related to Title IX.

Mandatory reporter policy - SB 212

All employees of the University are mandatory reporters. Per Mandatory Reporters | Title IX Office (utexas.edu):

A mandatory reporter is a UT employee designated by the Title IX Coordinator who is required to report incidents of alleged prohibited conduct under Title IX to the university.This designation applies to all employees in the Title IX Office and all Deputy Title IX Coordinators, as well as certain student employees including, but not limited to, undergraduate and graduate TAs, GAs, GRAs, AIs, RAs, and paid mentors. 

Effective January 1, 2020, Texas Education Code 51.252 mandated that "an employee of a postsecondary educational institution who, in the course and scope of employment, witnesses or receives information regarding the occurrence of an incident that the employee reasonably believes constitutes sexual harassment, sexual assault, dating violence, or stalking and is alleged to have been committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident shall promptly report the incident to the institution’s Title IX coordinator or deputy Title IX coordinator." For more information, please visit our SB 212 FAQs. 

...

In addition, SB 212 will create criminal and employment penalties for employees who do not report incidents of sexual harassment, sexual assault, dating violence, and stalking to a Title IX Coordinator that they have witnessed or received information about. These reporting requirements and penalties went into effect January 1, 2020.

See more at Title IX Office: Mandatory Reporters.

How to file a Title IX report

See Title IX Office: File a Report.

Promotion & Tenure

• EVPP: Promotion & Tenure

• COE: Promotion & Tenure - Policy and Process

• How to Curate a Teaching Portfolio

• How to Craft a Teaching Statement

Extension of the probationary period (tenure-track faculty)

Personal circumstances can sometimes keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. More information is available at Probationary Period Extensions for Tenure-Track Faculty.

Please talk to your department Administrative Manager for more information. 

The Center for Teaching and Learning’s New Faculty Resources site is another great resource for faculty.

Professional Development

Resources

• COE: Faculty Development and Funding Opportunities

• Center for Teaching and Learning

• UTLearn - online and in-person employee training

Mentoring

• Academy of Distinguished Teachers

• Consultation requests - Center for Teaching and Learning

• Provost’s Distinguished Service Academy

• Provost's Teaching Fellows

Purchasing 

Always talk to your department's administrative staff before:

• Purchasing something with UT, departmental, grant, or startup funds

• Hiring anyone, for any amount of time, to do anything

• Offering payment to anyone for any kind of service 

• Booking travel for either business or personal reasons when UT classes are in session

Travel

Always talk to your department's administrative staff before booking travel for either business or personal reasons when UT classes are in session.

Research

Conflict of Interest policy and training

The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training, visit the Office of Research Support's Mandatory Training for Conflict of Interest.

Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.

Other research policies

• College of Education: Research-Related Policies

• Handbook of Operating Procedures (HOP): Research Policies

• Policies - Office of the Vice President for Research, Scholarship and Creative Endeavors

• Animal Research

• Conflict of Interest

• Human Subjects

• rDNA and Biosafety

College resources

• COE: Office of Educational Research Support

• College of Education Research Administration (COERA) Wiki

• COERA Proposal Submission Form

• COE: Research overview

• COE: Centers and Institutes

• COE: Featured Research

University Resources

• Home - Office of the Vice President for Research, Scholarship and Creative Endeavors

• The PI Book - Office of the Vice President for Research, Scholarship and Creative Endeavors

• VPR: 9 Things to Do as a New UT Investigator

• VPR: Faculty Development

• Office of Industry Engagement

• Office of Research Support and Compliance

• Office of Sponsored Projects (OSP)

• Office of Technology Commercialization

• Faculty Development - Office of the Vice President for Research, Scholarship and Creative Endeavors

• Free Statistical Consulting - Department of Statistics and Data Sciences

Supervising employees

Annual performance appraisals

HOP 5-2310 requires that classified staff and non-faculty professional staff who are appointed 20 hours or more per week for a consecutive 135 days (for example, one long semester) or more receive an annual appraisal.

As a best practice, however, any employee who regularly works and is in an expected-to-continue position warrants receiving an appraisal.

See Who needs to receive a performance appraisal? for more information.

Resources:

• COE: Annual Performance Appraisals

• HR: Staff Performance Appraisal Guide

• HR: Supervisory Files

Student employees

• Graduate Student Employees - COE Salary Rate Minimums

• COE: Student Employment Information & Guidelines

• COE: Student Employment Titles - General info & rates

• COE: Parental Accommodation Policy for Graduate Students

Tools for managers

• HR: Management Tools

• HR: Consultation and Coaching

• Faculty Ombuds Office

• Workday: Manager Resources - Workday training materials on timesheets, absence requests, and performance appraisals

Teaching

General information

• COE: Teaching-Related Policies

• COE: Faculty Awards (including teaching awards)

• Canvas

  • Canvas Instructor Guide

• Course Schedules

• Final Exam Information

• Office of the Registrar

• University academic calendars

• University of Texas Libraries

  • Welcome to the UT Libraries - Faculty Resources

Grades

• Grade reporting

• Grade and symbol details

• Online Grade Changes

• Questions about grade reporting

Syllabus policy

UT faculty are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the first class day. View EVPP: Your Syllabus at UT Austin to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.

An editable syllabus template is available at Syllabus Template for Modification by Instructors.

Resources for professional development in teaching

• COE Office of Instructional Innovation (OI2) - COE office providing consultation on instructional design, teaching techniques, and educational technologies and resources

  • See "Teaching With Technology" section for tutorials on tools including, Canvas, Panopto, and Zoom

• Online courses for faculty: Teaching Support and Training

• Sanger Learning Center - Undergraduate Studies

• Center for Teaching and Learning - The University of Texas at Austin

  • Check for Learning

  • Feedback on Your Teaching

  • Graphic Syllabus

  • Inclusive Teaching and Learning

  • Instructional Strategies

  • Programs and Initiatives - Center for Teaching and Learning

  • Starting Strong in the Semester

  • Teaching LARGE Classes

  • Teaching Methods

  • Teaching with Technology

Technology/IT

College technology policies

All purchases of computers, Adobe software, and other networked devices must be made through the Information Technology Office (ITO). Please contact your department Administrative Manager and/or procurement staff prior to making any purchase. ITO will purchase, maintain, and manage all computer and mobile-related equipment for the College of Education.  The ITO will manage the life cycles for all computer and mobile-related equipment and replace devices that have met the expected life cycle duration. 

All computers which utilize the College’s computer data network reserved for faculty, staff, and computer labs must be registered with the College of Education Information Technology Office. 

Additional details are available at Policies and Guidelines - College of Education ITO.

College resources

• COE: Information Technology Office (ITO)

  • Information Technology Office Policies

  • COE Centralized Computer Purchasing Policy

  • COE Network Security Policy

  • COE Technology Tutorials

• COE: Office of Instructional Innovation (OI2)

  • OI2 Teaching With Technology Tutorials - See "Teaching With Technology" section - includes tutorials on Canvas, Panopto, and Zoom

University resources

• Faculty & Staff - Campus IT

• Campus IT Policies

• Campus Computer Store

• UT EID Self-Service Tools

Apps and programs

• Cloud storage options and info

• Duo (Multi-Factor Authentication) help

• Microsoft Teams info

• Outlook calendaring info

• Teams Phone info

• UT VPN info

• UT Zoom