Faculty: For most matters, your Department Administrative Manager or Chair should be your first point of contact.

New faculty: The Executive Vice President and Provost’s Faculty Development Office offers New Faculty Launch, a year-long program including in-depth sessions on core topics including research, scholarship, creative endeavors, teaching, mentorship, service, and promotion and tenure, as well as informal social opportunities to meet colleagues across campus. This program is available to all new tenured and tenure-track faculty, and new professional-track faculty appointed at 50% FTE or higher. A kick-off event for the program takes place in August, prior to the first day of fall classes.

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Human Resources and Payroll

Employee information

View and update your contact and biographical information: HR: Employee HR Self Service.

Benefits/insurance

HR, benefits, leave, and payroll

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See HR: UT Austin Employee Experience

-

for a comprehensive list of services and benefits available to UT employees.
Read how to view and update your employee contact and biographical information at HR:

New Employee Resources

Employee HR Self Service.

Benefits and insurance

Blue Cross and Blue Shield of Texas: Coverage and Benefits
HR: Benefits
HR: Benefits Overview
HR: BenefitsNew Employee Resources
HR: Retirement Program Options - Learn about the two options available to faculty: Teacher Retirement System (TRS) or Optional Retirement Program (ORP)
HR: Summer Insurance Coverage for Faculty - Not applicable to the following faculty titles, which are 12-month positions: Research Assistant Professor, Research Associate Professor, Research Professor
UT System: Your UT Benefits
UT System: Active Employee Insurance
Blue Cross and Blue Shield of Texas: Coverage and Benefits - University of Texas

Payroll/taxes

Calculation of Federal Employment Taxes
My Pay Profile - how to set up Direct Deposit, Withholding Elections, and more
Payroll Info
Understanding Your Workday Payslip

Leave

EVPP: Faculty Leaves & Related Policies

EVPP:

Faculty leave

Paid leave

Faculty earn sick leave and are required to report sick leave use in Workday. See How to Request Sick Leave in Workday.
Faculty do not earn paid vacation leave. Exception: a faculty member with a concurrent Administrative & Professional (A&P) position will earn vacation time associated with the A&P position only.

EVPP: Faculty Leaves & Related Policies
EVPP: Guide for Faculty Who Are Expecting a Child
COE: Leave and Modified Assignments Overview - Faculty
COE: Faculty Leave Types and Benefit Impacts
COE: Faculty Review Clocks - includes effects of different types of leave on promotion & tenure and review clocks
Family Medical Leave (FML)
- In the case of one’s own serious health condition, to care for a spouse, child, or parent with a serious health condition, or for the birth and care of one’s own child or the placement of a child for adoption or foster care with the faculty member, Family and Medical Leave may be requested. FML covers premium sharing during the period approved.
- FML online request for employees
- FML - entering absence in Workday for approved hours
Modified Instructional Duties
- Tenure-track and full-time faculty may request one semester of modified instructional duties (MID). This arrangement allows classroom teaching duties to be replaced with a pre-accepted alternative work assignment, when personal circumstances temporarily prevent the performance of classroom teaching duties, and when the arrangement is found to be in the interest of the University’s instructional programs. MID is not to be used where sick leave is more appropriate.
Sick Leave - Faculty
- Faculty earn sick leave and should report sick leave use in Workday. See How to Request Sick Leave in Workday.

Retirement

HR: Retirement Program Options - Faculty may choose either the Teacher Retirement System (TRS) or Optional Retirement Program (ORP), both described at that link under “Mandatory Retirement Programs”

Payroll

Calculation of Federal Employment Taxes
My Pay Profile - how to set up Direct Deposit, Withholding Elections, and more
Payroll Info
Understanding Your Workday Payslip

Retirement

Other resources

Faculty Ombuds Office
Faculty & Staff Resources
HealthPoint Wellness - includes free weekly virtual yoga classes, events, and more
HealthPoint Work/Life Balance Services
HR: Employee Services & Campus Resources
Lactation/Quiet Rooms

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Policies

University Policies

College Policies

Title IX for faculty

See Title IX Office Home for information, resources, and training related to Title IX.

Mandatory reporter policy - SB 212

All Per Title IX Office: Mandatory Reporters, all employees of the University are mandatory reporters. Per Mandatory Reporters | Title IX Office (utexas.edu):

A mandatory reporter is a UT employee designated by the Title IX Coordinator who is required to report incidents of alleged prohibited conduct under Title IX to the university.This designation applies to all employees in the Title IX Office and all Deputy Title IX Coordinators, as well as certain student employees including, but not limited to, undergraduate and graduate TAs, GAs, GRAs, AIs, RAs, and paid mentors.
Effective January 1, 2020, Texas Education Code 51.252 mandated that "an employee of a postsecondary educational institution who, in the course and scope of employment, witnesses or receives information regarding the occurrence of an incident that the employee reasonably believes constitutes sexual harassment, sexual assault, dating violence, or stalking and is alleged to have been committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident shall promptly report the incident to the institution’s Title IX coordinator or deputy Title IX coordinator." For more information, please visit our SB 212 FAQs.

...
In addition, SB 212 will create criminal and employment penalties for employees who do not report incidents of sexual harassment, sexual assault, dating violence, and stalking to a Title IX Coordinator that they have witnessed or received information about. These reporting requirements and penalties went into effect January 1, 2020.
See more at Title IX Office: Mandatory Reporters.
How to file a Title IX report
See Title IX Office: File a Report.

Promotion & Tenure

Extension of the probationary period (tenure-track faculty)

Personal circumstances can sometimes keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. More information is available at Probationary Period Extensions for Tenure-Track Faculty.

Please talk to your department Administrative Manager for more information.

The Center for Teaching and Learning’s New Faculty Resources site is another great resource for faculty.

Professional Development

Resources

COE: Faculty Development and Funding Opportunities
Center for Teaching and Learning
UTLearn - online and in-person employee training

Mentoring

Purchasing

Always talk to your department's administrative staff before:

Purchasing something with UT, departmental, grant, or startup funds
Hiring anyone, for any amount of time, to do anything
Offering payment to anyone for any kind of service
Booking travel for either business or personal reasons when UT classes are in session

Travel

Always talk to your department's administrative staff before booking travel for either business or personal reasons when UT classes are in session.

Research

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Faculty evaluations and promotion

Faculty evaluations

COE: Faculty Evaluations by Track and Rank
COE: Impact of Professional Disruptions Statement - an optional statement that faculty may include in any of their faculty review materials to briefly document the effects that the relevant professional disruption has directly had on faculty workload and professional opportunities and the resulting impact on faculty productivity, performance, and trajectory.
COE: Personal Circumstances Flag - For professional-track and tenured faculty only. Designates a year within the scope of a multi-year review as having been impacted by personal circumstances. These circumstances may include, but not be limited to, disability or illness of the faculty member, or acting as principal caregiver for a dependent. The notation, but not the reason for it, would be available to review committees and provide context for the flagged year.

Promotion & Tenure

Election to use combined years of service

UT Austin has a process by which faculty members hired as tenure-track Assistant Professors or tenured Associate Professors, with prior full-time academic years of service in an equivalent rank at a prior institution, may elect to count up to three of those years immediately preceding time at UT Austin toward the number of years of effective years in rank required for on-time promotion at UT Austin. See more at COE: Promotion and Tenure (P&T) > Election to use combined years of service.

Tenure-track faculty: Extension of the probationary period

Personal circumstances can sometimes keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. More information is available at EVPP: Probationary Period Extensions for Tenure-Track Faculty.

Please talk to your department Administrative Manager for more information.

Research

Conflict of Interest policy and training

The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training, visit the Office of Research Support's Mandatory Training for Conflict of Interest.

Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.

Other research policies

College resources

University Resources

Supervising employees

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The Center for Teaching and Learning’s New Faculty Resources site offers a comprehensive list of great resources available to faculty.

Professional Development

Career Development

Career Development Programs - UT Faculty Development

Leadership

Leadership - UT Faculty Development

Mentorship

Professional-Track Faculty

Other resources

COE: Faculty Development and Funding Opportunities
UTLearn - online and in-person employee training

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Purchasing

Always talk to your department's administrative staff before:

Purchasing something with UT, departmental, grant, or startup funds
Hiring anyone, for any amount of time, to do anything
Offering payment to anyone for any kind of service
Booking travel for either business or personal reasons when UT classes are in session

Travel

Always talk to your department's administrative staff before booking travel for either business or personal reasons when UT classes are in session.

Supervising employees

Annual performance appraisals

HOP 5-2310 requires that classified staff and non-faculty professional staff who are appointed 20 hours or more per week for a consecutive 135 days (for example, one long semester) or more receive an annual appraisal.

As a best practice, however, any employee who regularly works and is in an expected-to-continue position warrants receiving an appraisal.

See Who needs to receive a performance appraisal? for more information.

Resources:

Student employees

Tools for managers

HR: Management Tools
HR: Consultation and Coaching
Faculty Ombuds Office
Workday: Manager Resources - Workday training materials on timesheets, absence requests, and performance appraisals

Teaching

General information

Grades

Syllabus policy

UT faculty are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the first class day. View EVPP: Your Syllabus at UT Austin to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.

An editable syllabus template is available at Syllabus Template for Modification by Instructors.

Resources for professional development in teaching

COE Office of Instructional Innovation (OI2) - COE office providing consultation on instructional design, teaching techniques, and educational technologies and resources
- See "Teaching With Technology" section for tutorials on tools including, Canvas, Panopto, and Zoom
Online courses for faculty: Teaching Support and Training
Sanger Learning Center - Undergraduate Studies
Center for Teaching and Learning - The University of Texas at Austin

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Technology/IT

College technology

Research

Policies

Conflict of Interest policy and training

The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training, visit the Office of Research Support's Mandatory Training for Conflict of Interest.

Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.

Other research policies

College of Education resources

University resources

Professional development in research

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Supervising employees

Annual performance appraisals

HOP 5-2310 requires that classified staff and non-faculty professional staff who are appointed 20 hours or more per week for a consecutive 135 days (for example, one long semester) or more receive an annual appraisal. As a best practice, however, any employee who regularly works and is in an expected-to-continue position warrants receiving an appraisal. See Who needs to receive a performance appraisal? for more information.

Resources

Student employees

Tools for managers

HR: Management Tools
HR: Consultation and Coaching
Faculty Ombuds Office
Workday: Manager Resources - Workday training materials on timesheets, absence requests, and performance appraisals

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Teaching

General information

Grades

Syllabus policy

UT faculty are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the first class day. View EVPP: Your Syllabus at UT Austin to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.

An editable syllabus template is available at Syllabus Template for Modification by Instructors.

Professional development in teaching

homepage | Center for Teaching & Learning
COE Office of Instructional Innovation (OI2) - COE office providing consultation on instructional design, teaching techniques, and educational technologies and resources
- See "Teaching With Technology" section for tutorials on tools including, Canvas, Panopto, and Zoom
Online courses for faculty: Teaching Support and Training
Sanger Learning Center - Undergraduate Studies
Center for Teaching and Learning - The University of Texas at Austin

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Technology/IT

Frequently used applications and systems

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College of Education policies

All purchases of computers, Adobe software, and other networked devices must be made through the Information Technology Office (ITO). Please contact your department Administrative Manager and/or procurement staff prior to making any purchase. ITO will purchase, maintain, and manage all computer and mobile-related equipment for the College of Education. The ITO will manage the life cycles for all computer and mobile-related equipment and replace devices that have met the expected life cycle duration.

All computers which utilize the College’s computer data network reserved for faculty, staff, and computer labs must be registered with the College of Education Information Technology Office.

Additional details are available at Policies and Guidelines - College of Education ITO.

College of Education resources

COE: Information Technology Office (ITO)
COE: Office of Instructional Innovation (OI2)
- OI2 Teaching With Technology Tutorials - See "Teaching With Technology" section - includes tutorials on Canvas, Panopto, and Zoom

University resources

Apps and programs

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.

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Search this Wiki

A white search bar like the one below will search the entire COE Business Services Wiki and can be found on any of its pages.

Live Search

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How to use this Wiki

Not sure how to log in? Use [YourEID]@eid.utexas.edu rather than your email address. See University Wiki Service.

Having trouble loading Wiki pages? Try clearing your browser cookies and cache.

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Frequently Asked Questions

Q. I'm not sure what an acronym means.
A. Try COE: Acronym Dictionary.

Q. I'm concerned a student may be experiencing distress.
A. See COE: Counseling and Support for Students.

Additional resources:

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Departmental pages

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College of Education (COE) information

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Version	Old Version 278	New Version 279
Changes made by	Karla Steffen	Karla Steffen
Saved on	Sep 03, 2025	Sep 03, 2025

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About the College of Education

Calendars

Human Resources and Payroll

HR, benefits, leave, and payroll

Benefits and insurance

Faculty leave

Payroll

Retirement

Policies

University Policies

College Policies

Title IX for faculty

Mandatory reporter policy - SB 212

How to file a Title IX report

Promotion & Tenure

Extension of the probationary period (tenure-track faculty)

Professional Development

Purchasing

Travel

Faculty evaluations and promotion

Faculty evaluations

Promotion & Tenure

Election to use combined years of service

Tenure-track faculty: Extension of the probationary period

Research

Professional Development

Career Development

Leadership

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Professional-Track Faculty

Other resources

Purchasing

Travel

Supervising employees

Teaching

Technology/IT

Research

Policies

Conflict of Interest policy and training

Other research policies

College of Education resources

University resources

Professional development in research

Supervising employees

Supervising employees

Annual performance appraisals

Resources

Student employees

Tools for managers

Teaching

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Grades

Syllabus policy

Professional development in teaching

Technology/IT

Frequently used applications and systems

College of Education policies

College of Education resources

University resources

Search this Wiki

How to use this Wiki

Frequently Asked Questions

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College of Education (COE) information

University information