About the College of Education

Calendars

Getting started at UT Austin

HR, benefits, leave, and payroll

Benefits and insurance

• Active Employee Insurance (UT System)

• Blue Cross and Blue Shield of Texas: Coverage and Benefits

• Benefits (HR)

• Benefits Overview (HR)

• New Employee Resources (HR)

• Retirement Program Options (HR) - Learn about the two options available to faculty: Teacher Retirement System (TRS) or Optional Retirement Program (ORP)

• Summer Insurance Coverage for Faculty (HR) - Not applicable to the following faculty titles, which are 12-month positions: Research Assistant Professor, Research Associate Professor, Research Professor

• Your UT Benefits (UT System)

Faculty leave

• Faculty Leaves & Related Policies (EVPP)

• Guide for Faculty Who Are Expecting a Child (EVPP)

• Faculty Leave and Modified Assignments Overview (COE)

• Faculty Review Clocks (COE) - includes effects of different types of leave on promotion & tenure and review clocks

• Family Medical Leave (FML)

  • In the case of one’s own serious health condition, to care for a spouse, child, or parent with a serious health condition, or for the birth and care of one’s own child or the placement of a child for adoption or foster care with the faculty member, Family and Medical Leave may be requested. FML covers premium sharing during the period approved. 

  • FML online request for employees

  • FML - entering absence in Workday for approved hours

• Modified Instructional Duties (EVPP)

  • Tenure-track and full-time faculty may request one semester of modified instructional duties (MID). This arrangement allows classroom teaching duties to be replaced with a pre-accepted alternative work assignment, when personal circumstances temporarily prevent the performance of classroom teaching duties, and when the arrangement is found to be in the interest of the University’s instructional programs. MID is not to be used where sick leave is more appropriate.

• Faculty Sick Leave (EVPP)

Payroll

• Calculation of Federal Employment Taxes (Payroll)

• My Pay Profile - how to set up Direct Deposit, Withholding Elections, and more

• Payroll Info

• Understanding Your Workday Payslip

Retirement

• Seminar on Retirement (EVPP)

• UT Retirement (UT System)

Policies

University Policies

Resources

• Handbook of Operating Procedures (HOP)

• Regents' Rules and Regulations - UT System

Select UT policies

• Campus Carry

• Conflict of Interest, Conflict of Commitment, and Outside Activities (HOP 5-2011)

• Faculty Residency (HOP 2-2030)

• Prohibition of Sexual Assault, Interpersonal Violence, Stalking, Sexual Harassment, and Sex Discrimination (HOP 3-3031)

• Public Access to Course Information (HB 2504)

• Student Conduct and Academic Integrity - Dean of Students

College Policies

• General Faculty Policies

• Research-Related Policies

• Service-Related Policies

• Teaching-Related Policies

• Workload Policies

• Information Technology Office Policies

Title IX

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX protects all members of our campus community who experience sex discrimination, sexual harassment, sexual assault, interpersonal violence (including dating and domestic violence), stalking, or discrimination on the basis of pregnancy. These protections apply to students, faculty, staff, contractors, applicants and campus visitors.

Title IX resources

The University’s Title IX Office provides information, resources, and training related to Title IX, including the following:

• Support & Resources

• Confidential Case Manager for Students

• Helpful Handouts

Mandatory reporter policies

Per state and University policy, all employees of the University are mandatory reporters. As mandatory reporters, all employees who, in the course and scope of employment, witness or receive information about an incident of sexual harassment, sexual assault, dating violence, or stalking must report that information directly to the University Title IX Office promptly.

The relevant policies are:

• Senate Bill 212 (SB 212) passed during the 2019 legislative session. It is a Texas State Law that requires all employees (both faculty and staff) at a public or private post-secondary institution to promptly report any knowledge of any incidents of sexual assault, sexual harassment, dating violence, or stalking "committed by or against a person who was a student enrolled at or an employee of the institution at the time of the incident". The SB 212 penalties went into effect on January 1, 2020. For more information, see Title IX Office: Senate Bill 212 Frequently Asked Questions.
  

• Texas Education Code Section 51.252 says that if an employee fails to make a required report, the law requires termination of their employment. An employee who does not report an incident, or who intentionally files a false report, can also be charged with a criminal offense.

How to file a Title IX report

See Title IX Office: File a Report.

Promotion and evaluation

Promotion & tenure (P&T)

• Promotion & Tenure (EVPP)

• Faculty Review Clocks (COE) - includes effects of different types of leave on promotion & tenure and review clocks

• COE: Promotion & Tenure - Policy and Process

Election to use combined years of service

UT Austin has a process by which faculty members hired as tenure-track Assistant Professors or tenured Associate Professors, with prior full-time academic years of service in an equivalent rank at a prior institution, may elect to count up to three of those years immediately preceding time at UT Austin toward the number of years of effective years in rank required for on-time promotion at UT Austin. See more at COE: Promotion and Tenure (P&T) > Election to use combined years of service.

Tenure-track faculty: Extension of the probationary period

Personal circumstances can sometimes keep you from achieving normal levels of productivity during your tenure-track probationary period. Fortunately, you can apply for a probationary period extension. All professional accomplishments achieved during the extension of the tenure track probationary period will be included in your promotion packet, and no distinction is made during the promotion review between those who have and have not had an extension. More information is available at EVPP: Probationary Period Extensions for Tenure-Track Faculty.

Please talk to your department Administrative Manager for more information. 

Faculty reviews

All active faculty are required to complete annual reviews. See an overview of other types of faculty evaluations at Faculty Evaluations by Track and Rank (COE).

For information on the effects of different types of leave on review clocks, see Faculty Review Clocks (COE).

The following options are available to faculty for consideration of their reviews:

• Impact of Professional Disruptions Statement (COE) - an optional statement that faculty may include in any of their faculty review materials to briefly document the effects that the relevant professional disruption has directly had on faculty workload and professional opportunities and the resulting impact on faculty productivity, performance, and trajectory.
  

• Personal Circumstances Flag (COE) - For professional-track and tenured faculty only. Designates a year within the scope of a multi-year review as having been impacted by personal circumstances. These circumstances may include, but not be limited to, disability or illness of the faculty member, or acting as principal caregiver for a dependent. The notation, but not the reason for it, would be available to review committees and provide context for the flagged year.

Professional Development

General resources

• New Faculty Launch - UT Faculty Development - Orientation and year-long programming hosted by the Provost’s Office Faculty Affairs team. Available to all tenured and tenure-track faculty, and to professional-track faculty appointed at 50% FTE or higher.

• Faculty Development - UT Faculty Development

• Center for Teaching and Learning: New Faculty Resources - a comprehensive list of resources available to faculty

• UT Austin is an institutional member of the NCFDD (National Center for Faculty Development & Diversity). As part of UT Austin’s institutional membership, all faculty members, postdoctoral fellows, graduate students and administrators have free on-demand access to NCFDD’s resources. SeeEVPP: National Center for Faculty Development & Diversity (NCFDD) Institutional Membership for more information.

• Faculty Writing Communities - UT Faculty Development

Career Development

Career Development Programs - UT Faculty Development

Leadership

EVPP: Aspiring Leaders Academy - open to professional-track and tenured faculty who are interested in academic leadership, but have yet to hold a major leadership position. Combines pedagogical and hands-on leadership training.

Leadership - UT Faculty Development

SEC Academic Leadership Development Program - SECU | SECU - open to professional-track and tenured faculty in leadership positions. Participants attend two in-person workshops at SEC institutions and interact with their SEC cohort to develop leadership skills and advance leadership projects.

Mentorship

• Academy of Distinguished Teachers

• Consultation requests - Center for Teaching and Learning

• Provost’s Distinguished Service Academy

• Provost's Teaching Fellows

• Mentorship - UT Faculty Development

Professional-Track Faculty

• Professional-Track Faculty Development - Office of the Executive Vice President and Provost

• Professional-Track Peer Networking Circles - UT Faculty Development - open to professional-track faculty of all ranks. Twice-monthly peer-led meetings to discuss topics related to professional themes.

• Faculty Development Award (FDA) - College of Education - University Wiki Service - open to professional-track faculty of all ranks. Awardees are provided up to $10,000 to support professional development opportunities and activities.

• Professional-track Faculty Conference Attendance Program - Office of the Executive Vice President and Provost - open to professional-track faculty of all ranks. Provides up to $1,400 to attend a workshop or conference.

Research

• Associate Professor Experimental (APX) - participation is by invitation only: OVPR extends invitations to all assistant professors who have been approved for promotion to associate professor with tenure. Four-day flash funding retreat in the fall, where attendees are trained on methods to advance interdisciplinary collaborations, develop and write scholarly proposals with peers from different departments. A small number of proposals generated will be selected for award of research funds.

• Faculty Development Leave (FDL) - College of Education - University Wiki Service - open to tenured faculty. Provides paid leave from teaching and service responsibilities to focus on research for one semester at full-time, or a full academic year at half-time.

• Proposal and Skill Building Support | Texas Research

• Research Leaders Academy | Texas Research - open to professional-track and tenured faculty who aspire to lead or are leading large-scale research initiatives. Academic-year program held in partnership with OVPR to teach faculty key leadership skills and help them develop large-scale research proposals. Offered biennially (next cycle will be announced in April 2027).

• Resource Library | Texas Research

Teaching

• Texas Well-Being | healthylives - Assists faculty in enhancing course design and delivery to promote student mental health

• COE Office of Instructional Innovation (OI2) - COE office providing consultation on instructional design, teaching techniques, and educational technologies and resources

  • See "Teaching With Technology" section for tutorials on tools including, Canvas, Panopto, and Zoom

• Online courses for faculty: Teaching Support and Training

• Sanger Learning Center - Undergraduate Studies

• Center for Teaching and Learning - The University of Texas at Austin

  • Check for Learning

  • Feedback on Your Teaching

  • Graphic Syllabus

  • Inclusive Teaching and Learning

  • Instructional Strategies

  • Programs and Initiatives - Center for Teaching and Learning

  • Starting Strong in the Semester

  • Teaching LARGE Classes

  • Teaching Methods

  • Teaching with Technology

Travel funding

Faculty Travel Grants (FTG) - Office of the Executive Vice President and Provost - support for faculty presenting original research or scholarship at professional conferences

SEC Faculty Travel Program - SECU | SECU - support collaboration with SEC (Southeastern Conference) faculty and institutions

Purchasing 

Always talk to your department's administrative staff before:

• Purchasing something with UT, departmental, grant, or startup funds

• Hiring anyone, for any amount of time, to do anything

• Offering payment to anyone for any kind of service 

• Booking travel for either business or personal reasons when UT classes are in session

Travel

Always talk to your department's administrative staff before booking travel for either business or personal reasons when UT classes are in session.

Resources

• Faculty Travel Grants (FTG) - Office of the Executive Vice President and Provost

• Travel Policy - College of Education - University Wiki Service

• International Travel Policy and Process - College of Education - University Wiki Service

• Faculty Research Travel Policy and Process - College of Education - University Wiki Service

• Personal Time Away - Direct Reports to the Dean - College of Education - University Wiki Service

• Chair, Center Director, and Associate Dean Travel Policy and Process - College of Education - University Wiki Service

Research

Policies

Conflict of Interest policy and training

The policies of the Public Health Service and The University of Texas at Austin on Objectivity in Research (OIR) require completion of Conflict of Interest (CoI) training by all individuals responsible for the design, conduct, or reporting of research at least every four years. A web-based training module has been implemented and training may be completed at any time. For more information about the training, visit the Office of Research Support's Mandatory Training for Conflict of Interest.

Information about The University of Texas at Austin's Conflict of Interest policy is at the Conflict of Interest page at the Office of Research Support web site.

Other research policies

• College of Education: Research-Related Policies

• Handbook of Operating Procedures (HOP): Research Policies

• Policies - Office of the Vice President for Research, Scholarship and Creative Endeavors

• Animal Research

• Conflict of Interest

• Human Subjects

• rDNA and Biosafety

College of Education resources

• COE: Office of Educational Research Support

• College of Education Research Administration (COERA) Wiki

• COERA Proposal Submission Form

• COE: Research overview

• COE: Centers and Institutes

• COE: Featured Research

University resources

• Home - Office of the Vice President for Research, Scholarship and Creative Endeavors

• The PI Book - Office of the Vice President for Research, Scholarship and Creative Endeavors

• VPR: 9 Things to Do as a New UT Investigator

• VPR: Faculty Development

• Office of Industry Engagement

• Office of Research Support and Compliance

• Office of Sponsored Projects (OSP)

• Office of Technology Commercialization

• Faculty Development - Office of the Vice President for Research, Scholarship and Creative Endeavors

• Free Statistical Consulting - Department of Statistics and Data Sciences

Supporting students in crisis

• Behavior Concerns Advice Line (BCAL) | Behavior Concerns Advice Line - Call (512) 232-5050 or report online

• Counseling and Support for Students - College of Education - College and campus-wide mental health resources are available to students, faculty, and staff

• Faculty Resources (Division of Student Affairs) - Getting help in a crisis, Counseling and Mental Health Resource Guide, Counselors in Academic Residence (CARE), Well-Being in Learning Environments, and more

Resources for students

• Counselors in Academic Residence (CARE) College of Education - Counselor officed in SZB who provides clinical services, consultation, and training and workshops in support of COE students

• Counseling and Mental Health Center - Provides mental health support through assessment and referral, group and short-term individual counseling, psychiatry and well-being services to the students of UT Austin

• Longhorn TIES Neurodivergence Support | Longhorn Ties - provides support for students who identify as neurodivergent

• Disability and Access - Making UT Austin Accessible and Welcoming for Students with Disabilities

• University Health Services | healthybodies - accredited on-campus medical facility serving UT students

• Office of the Dean of Students - Student Outreach and Support - UT Outpost - free on-campus food pantry and career closet for UT students

• Career Closet - College of Education - UT Austin - offers free business and business-casual clothing to students for job-related opportunities

Conduct resources

• Report a Misconduct Incident (Office of the Dean of Students - Student Conduct and Academic Integrity)

Supervising employees

Annual performance appraisals

HOP 5-2310 requires that classified staff and non-faculty professional staff who are appointed 20 hours or more per week for a consecutive 135 days (for example, one long semester) or more receive an annual appraisal. As a best practice, however, any employee who regularly works and is in an expected-to-continue position warrants receiving an appraisal. See Who needs to receive a performance appraisal? for more information.

Resources

• COE: Annual Performance Appraisals

• HR: Staff Performance Appraisal Guide

• HR: Supervisory Files

Student employees

• Graduate Student Employees - COE Salary Rate Minimums

• COE: Student Employment Information & Guidelines

• COE: Student Employment Titles - General info & rates

• COE: Parental Accommodation Policy for Graduate Students

Tools for managers

• HR: Management Tools

• HR: Consultation and Coaching

• Faculty Ombuds Office

• Workday: Manager Resources - Workday training materials on timesheets, absence requests, and performance appraisals

Teaching

General information

• COE: Teaching-Related Policies

• Canvas

  • Canvas Instructor Guide

• Course Schedules

• Final Exam Information

• Office of the Registrar

• University of Texas Libraries

  • Welcome to the UT Libraries - Faculty Resources

Grades

• Grade reporting

• Grade and symbol details

• Online Grade Changes

• Questions about grade reporting

Syllabus policy

UT faculty are required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester. Syllabi and CVs are due to departmental contacts no later than the first class day. View EVPP: Your Syllabus at UT Austin to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy. Submitted syllabi and CVs will be posted to the Access Syllabi and CVs site by the 7th class day.

An editable syllabus template is available at Syllabus Template for Modification by Instructors.

Technology/IT

Frequently used applications and systems

College of Education policies

All purchases of computers, Adobe software, and other networked devices must be made through the Information Technology Office (ITO). Please contact your department Administrative Manager and/or procurement staff prior to making any purchase. ITO will purchase, maintain, and manage all computer and mobile-related equipment for the College of Education.  The ITO will manage the life cycles for all computer and mobile-related equipment and replace devices that have met the expected life cycle duration. 

All computers which utilize the College’s computer data network reserved for faculty, staff, and computer labs must be registered with the College of Education Information Technology Office. 

Additional details are available at Policies and Guidelines - College of Education ITO.

College of Education resources

• COE: Information Technology Office (ITO)

  • Information Technology Office Policies

  • COE Centralized Computer Purchasing Policy

  • COE Network Security Policy

  • COE Technology Tutorials

• COE: Office of Instructional Innovation (OI2)

  • OI2 Teaching With Technology Tutorials - See "Teaching With Technology" section - includes tutorials on Canvas, Panopto, and Zoom

University resources

• Faculty & Staff - Campus IT

• Campus IT Policies

• Campus Computer Store

• UT EID Self-Service Tools