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Reserve a Room for your Defense
Request for Final Oral (RFO) Form
Report of Dissertation Committee (RODC) Form
Grad School Email address (RFO and RODC submission): GradStudentSVCS@austin.utexas.edu
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The RFO is the Graduate School's official notice of your defense and must be submitted at least 2 weeks before your planned defense date. Start early (at least 3 weeks before your defense) to allow time for gathering signatures and approvals. Make sure to send your dissertation to your committee before submitting the form. The completed form must be emailed to the Graduate School, at GradStudentSVCS@austin.utexas. edu
There are two ways to collect signatures for your RFO:
Electronically (recommended): instructions below
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Electronic RFO Instructions (DocuSign)
Before starting, notify your committee members that they will receive the RFO form via DocuSign for signature.
What You'll Need (gather this before starting the form!):
Name and emails for your: Supervisor, Co-Supervisor or Member 2, Members 3 & 4, EDP Graduate Adviser. (Members 5-7 are optional).
Final Oral exam details: date, time, building and room number
IRB approval details (if applicable): mark "yes" and include your IRB study number
Step 1: Start the DocuSign Form
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Step 2: Track the Form
After submitting, DocuSign automatically sends the form to your committee for signatures. You can track and monitor the signature progress via DocuSign.
Step 3: Submit to the Graduate School
Once all signatures are complete:
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Open the final email from DocuSign and click "View Completed Document"
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On the DocuSign site, click "Download" and choose "Combined PDF" (this includes the certificate of completion)
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Hard copy: Download the form, collect physical signatures, and email the completed form to the Graduate School. If needed, your supervisor may sign on behalf of an absent member (with written approval from the member).
After your RFO is processed, you'll receive a Report of Dissertation Committee (RODC) form from the Graduate School. This form is used to report your defense results and will need to be signed by all committee members after your exam.
What to Expect at the Defense
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After the Defense: Submitting the RODC and Dissertation
After your Defense
All your dissertation committee members and the EDP GSC Chair must sign the Report of Dissertation Committee Form (RODC).
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Signatures must either be in-person on a printout of the form, or via Docusign
No proxies are permitted, and all signatures must be on the same form.
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You will initiate this form online via the Graduate School: Report of Dissertation Committee Form >
In the semester you're graduating
Email your completed RODC form and any other required documents to the Graduate School: gradstudentsvcs@austin.utexas.edu
Apply to graduate online
Upload your final, revised dissertation through the Graduate School's portal
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