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2) You are responsible for knowing the amount of your work study award and tracking your earnings on the Work Study Balance Sheet throughout the semester so as not to exceed your award limit before the end of the semester. If at any point you are concerned you may exceed the amount of your award, let your supervisor know immediately.
3) The schedule is set at the beginning of the semester and you are expected to work your shifts weekly. We understand that conflicts can sometimes come up but should be avoided whenever possible. You are responsible for finding coverage for your own shifts in times of absence, but you must never go over 15 hours of work per week (Monday – Sunday). If you know you need a shift covered due to illness or conflict, please do the following:
- Send an email and/or GroupMe well in advance to all of your colleagues (changes/approvals are due the week prior).
- Once you receive a reply, confirm with the individual if you are going to swap shifts or if they will cover for you. If possible, swap shifts to keep hours balanced among team members.
- You must email your supervisor asking for approval for any planned shift changes by the Friday the week prior, using the template provided at the beginning of the semester.
- Be sure to let the entire group know that the shift has been covered.
- If no one can cover your shift or if it is a true In the event of an emergency, it is your responsibility to email or call your supervisor (at work between 8am - 5pm) with as much notice as possible. If you cannot reach your supervisor, be sure to leave a message to explain the nature of the emergency shift coverage issue.
Timesheets
1) You are responsible for keeping an honest track of your hours and recording your hours accurately on your timesheet online through Workday. Be sure to include any changes or late arrivals each week. Timesheets Time sheets are due at your last shift of each pay period. A full list of payroll deadlines can be found on your Student Associate Wiki page. Failure to report your time by the deadline will cause delays in receiving pay. Late time reports are processed only once per month.
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3) When guests enter the office, you are expected to stop other activities, make eye contact, smile, welcome them & and ask how you can help.
4) You are expected to ensure that the Daily Duties and the projects in the Google Doc have been completed each shift.
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