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PhD Students at the McCombs School of Business work as both employees and students.

To meet the needs of their status as TAs and RAs, beginning in Fall 2015 all Beginning in fall 2022, PhD students will be automatically given Office 365 mailboxes just as other McCombs Faculty and Staff all students and employees with an active University affiliation are. These mailboxes will be configured with the normal employee student email address in the format:   [firstnameEID]@my.[lastname]@mccombs.utexas.edu. When you no longer have any active affiliation with the University, you automatically lose access to your mailbox. Please be sure to notify your contacts and back up any contents you need, before you graduate or take a leave of absence.

In addition to this, PhD students will still be assigned may also still optionally claim student lifetime email addresses in the format  [firstname].[lastname]@phd.mccombs.utexas.edu. These addresses were previously assigned to McCombs Exchange student mailboxes. However, from this point forward Since 2015, these lifetime email address will be are associated with the students' UTmail accounts.

Employee Mailboxes

The purpose of the employee mailboxes is for the PhD students to conduct business in their capacity as TAs and RAs. PhD students will show up to other faculty and staff in the McCombs global address list with these addresses. Just as with other Faculty and Staff, these mailboxes will be required to view the McCombs global addresses list, see the free/busy time of other McCombs employees, and reserve resources such as conference rooms. Just as with other Faculty and Staff, these mailboxes will be deleted when PhD students are no longer affiliated with the school as TAs or RAs. In most cases this will happen upon graduation. However, in cases where PhD students continue to assist in research after graduation these accounts will continue to persist as long as is needed. The [firstname].[lastname]@mccombs.utexas.edu addresses associated with those accounts will also cease to function when the mailbox is deleted.

Student Personal UTMail Mailboxes

Lifetime student mailboxes are intended as a benefit to all UT students. All current and graduated students are eligible to claim one. They are purely optional, but all students are encouraged to get one. Addresses in the format [firstname].[lastname]@phd@phd.mccombs.utexas.edu are edu are reserved for all PhD students, but they will only work when a student claims a UTmail account, since these addresses need to be attached to a UTmail account. UTmail accounts and associated phd.mccombs.utexas.edu addresses are lifetime benefits for graduated students. The will only be deleted in cases where a student leaves the university without graduating. .

Special Considerations for Students Who Are Also Employees

Forwarding

University policy does not permit employees to forward email to non-UT mailboxes. Students are permitted to forward email wherever they wish. As a result, the McCombs school of business does not offer automatic forwarding for PhD employee mailboxes. Individual PhD students are capable of configuring forwarding rules within their own mailboxes, but PhD students who do so should not forward their mail to anything other than another university mailbox, such as UTmailSince PhD students are also employees, they are also bound by this rule.

Students who wish to forward student email from their UTmail account should visit McCombs Student Email Addresses in UTmail (Aliases) for more information.

UT EMPLOYEES USE CAUTION: All university emails and files must be stored in approved, university-managed accounts and storage locations. Do not use a personal account to store university records or conduct university business. All accounts used for university business are subject to open records requests under the Freedom of Information Act (FOIA). This includes personal accounts that have been converted to business accounts for university business purposes. Review the alternative services you may use an employee, or reach out to Records and Information Management Services (RIMS) for further guidance.