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If an employee with multiple jobs has one job with benefits-eligible status, all other jobs (excluding Variable and Nonemployee jobs) should also have a benefits-eligible status.
In general, paycheck deductions related to benefits are tied to the Primary Job and its Pay Group.
See also:
Tenured/Tenure-Track faculty should always be Employee Type Regular Benefits-Eligible (Expected to Continue) in Workday. For Non-Tenure Track (NTT) faculty, benefits-eligibility should match the primary job, unless the summer job creates benefits eligibility.
For summer benefits information, see COE: Summer Insurance Coverage for Faculty.
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Summer insurance coverage for faculty
General information
See HR: Summer Coverage for Faculty, including cost, payment, pre-payment cancellation, Annual Enrollment, change of status, termination, and COBRA.
Eligibility
Benefits-eligible faculty members that are assigned to work during the spring semester (January 16 - May 31) are eligible for insurance coverage during the summer months of June, July, and August, as long as they maintain benefits eligible employment and regardless of whether they receive pay during the summer months. Eligibility for benefits requires appointment in an eligible position for both 20 hours or more per week and at least 4.5 months' continuous duration.
Faculty with multiple jobs
Eligibility for and calculation of the Summer Insurance Deduction is based on the Pay Group of the Primary Job in Workday. In general, deductions are tied to the Primary Job.
Pre-payment
If a faculty job is the primary position and the faculty member is not enrolled in salary spread, any out-of-pocket premiums due for summer insurance are automatically deducted from their June 1 paycheck. This means they will pay for four months of insurance on their June 1 paycheck, which includes payment for May and pre-payment for June - August. See more at HR: Summer Coverage for Faculty.
Pre-payment cancellation
If the faculty member will have a benefits-eligible position from June 1-August 31, then they may opt out of pre-payment by following the instructions at HR: Summer Coverage for Faculty > Pre-Payment Cancellation. The faculty member is responsible for submitting the request and any required documentation by the deadline stated on that web page.
If documentation of a pending job is needed:
- For summer jobs funded by sponsored research, please contact your research administration unit (COERA or Center staff).
- For summer jobs that are Chair or Associate Dean positions, please contact COE Faculty Affairs.
- Documentation of teaching or other non-teaching jobs not described above should come from the department.
Termination
If a faculty member separates from employment or become otherwise ineligible for benefits, their insurance will terminate at the end of the month in which the change in employment occurs. If they prepaid for summer insurance, a refund of excess funds will automatically be issued.
Note that a faculty member with a benefits-eligible spring appointment is eligible for active employee insurance through 8/31, if their termination date is 8/31. A termination date of 5/31 will end insurance on 5/31.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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